Department Assistant, Information Science

　　Requisition Number: 54146

　　Location: Boulder Colorado

　　Employment Type: Classified Staff

　　Schedule: Full Time

　　Posting Close Date: 30-Jan-2024

　　Date Posted:

　　Job Summary

　　The Department of Information Science in the College of Media, Communication and Information seeks a Department Assistant ! This role exists to provide general administrative and faculty support relating to the department offices, customer service, facilities in the building (conference room, offices, storage, mailroom, etc.), equipment and supplies, purchasing and travel, department faculty affairs processes, financial process and budget tracking and course scheduling for the Information Science (INFO) department in the College of Media, Communication and Information. Work is performed under the direction of the Business Manager.

　　The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

　　Who We Are

　　The Department of Information Science has a faculty with a diversity of backgrounds and interests that constitutes a shared dedication to progressive visions of Information Science. We offer degrees at the undergraduate, masters and PhD levels, and campus-wide minors in Information Science and Data Science. For more information about our programs, see https://www.colorado.edu/cmci/infoscience .

　　Established in 2015, the University of Colorado Boulder College of Media, Communication and Information is at the forefront of the revolution in communication and digital technology. CMCI prides itself on offering students an interdisciplinary education with a focus on innovation and creativity. Our students and faculty from six departments and an independent PhD program think across boundaries, innovate around emerging problems and create culture that transcends convention.

　　CMCI strives to be a community whose excellence is premised on diversity, equity and inclusion. We seek candidates who share this dedication and demonstrate understanding of the experiences of those historically underrepresented in higher education. We welcome applications from minoritized racial and ethnic identities, ciswomen, non-normative genders and sexualities, persons with disabilities, and others who have encountered legacies of marginalization.

　　What Your Key Responsibilities Will Be

　　Administrative Support to Department, Chair and Faculty

　　Serves as the point of contact for administrative matters concerning the department. Attends faculty meetings, takes notes and represents the department and the college at committee meetings and task forces. Collects and organizes syllabi, office hours for all faculty and textbook orders each semester.

　　Coordinates in conjunction with the department chairperson and associate chairpersons as appropriate the academic scheduling and course offerings for the department. Works with the department leadership to build all courses in CLSS, compile instructor schedule requirements, perform class updates in CU-SIS, advise and prepare course revision forms, and manage wait lists.

　　Ensures adequate furnishings, equipment and configurations. Coordinates the management of two separate office spaces. Purchases items using vendors in Marketplace. Assists faculty and approved visitors in travel arrangements. Assists with filing reimbursements and submitting receipts and documentation. Makes equipment and supply purchases in consultation with the department chair. Schedules rooms, helps manage departments multiple coordination calendars.

　　Makes equipment and supply purchases within department budget in consultation with the department chair(s) and business manager.

　　Supervises student hourly employees. Makes recommendations on staffing needs and hiring decisions within budgets determined by department chairs. Monitors students schedules and performance, delegates tasks as appropriate and provides coaching as needed.

　　Event Coordination

　　Develops policies and procedures for department event coordination and management to ensure efficiency and effectiveness of this administrative process. Secures appropriate venue and arranges for receptions and catering. Effectively communicates and updates key collaborators.

　　Department Communications

　　Collaborates with the college on promoting and organizing events, and acts as the communication liaison between the college and the department. Manages the all department listserv registration making sure that student listservs are updated each term (before and after census dates) and that the faculty and community-facing listservs are updated accordingly. Collects, composes, and sends out department newsletter. Audits the department/college website on a regular basis to ensure that the most up to date information is posted. Supports and eventually takes leadership of department social media and marketing by providing assistance to faculty members as requested. Assists the faculty member(s) responsible for department talks in organizing the seminars by procuring rooms, assisting with speaker travel arrangements, supervising set-up, promoting the event, recording the event, and uploading videos to the public channel.

　　Office Reception

　　Greets, directs and addresses questions and concerns of visitors, students and faculty. Answers main department telephone line and email, answers and directs inquires accordingly. Distributes mail and package deliveries. Forwards requests for general building maintenance and issues. Troubleshoots office equipment and supervises inventory. Troubleshoots office copiers and maintains office supplies inventory. Opens and closes the office.

　　What You Should Know

　　The position will work a hybrid format, with 3-4 days a week in person. Hours will be a standard 8-5 with some flexibility.

　　What We Can Offer

　　The salary range for this position is $49,000 - $52,700, with relocation assistance available based on department guidelines.

　　Benefits

　　The University of Colorado offers excellent benefits (https://www.colorado.edu/jobs/benefits) , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder (https://www.colorado.edu/about) .

　　Be Statements

　　Be informed. Be supportive. Be Boulder.

　　What We Require

　　Must be a Colorado resident at the time of application.

　　Three years of general clerical experience. Appropriate education will substitute for the required experience on a year for year basis.

　　What You Will Need

　　Must be approachable and highly customer service oriented.

　　Strong written and oral communications.

　　High accountability and dedicated to problem solving.

　　Attention to detail and ability to multi-task.

　　Familiarity with the university's business system and organizational structures.

　　Digital literacy including Microsoft Excel and Word.

　　Special Instructions

　　To apply, please submit the following materials:

　　A current resume that includes date ranges and whether the position was full-time or part-time. 2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.3. Optional: DD-214 for veteran applicants.a. Qualified veterans are eligible for veterans preference points within the State classified system. If you are a veteran and would like to have your DD214 evaluated to determine your eligibility for preference points, please attach a copy of your DD214 to this posting. If you do not wish to upload a DD214, please email a copy to [email protected] or send via fax at 303-492-4693 and reference the job to which you are applying.

　　Optional: If using the educational substitution for experience: proof of degree or transcripts.We may request references at a later time.

　　Please apply by January 30, 2024 for consideration.

　　Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs (http://colorado.edu/jobs) .

　　Select here for additional information regarding Classified Staff positions: www.cu.edu/cu-careers/special-instructions-classified-staff-applicants

　　To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Department-Assistant-Information-Science/54146 (https://apptrkr.com/4940156)

　　Copyright 2022 Jobelephant.com Inc. All rights reserved.

　　Posted by the FREE value-added recruitment advertising agency (https://www.jobelephant.com/)

　　jeid-5423b4f911922e44bd8496b4abf83636

　　The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.