Culture Team Coordinator - 3268

　　DESCRIPTION/RESPONSIBILITIES:JOB DESCRIPTIONCulture Team Coordinator

　　This role offers the opportunity to join a brand-new global Centre of Excellence for Culture that is focused on the design, scalability and execution of fit-for-purpose solutions that change behaviors, progress underrepresented talent, and strengthen the employee experience. By providing coordination and administration support to the CoE team, the Culture Team Coordinator will play a key role in supporting our mission to create a diverse workforce where everyone belongs, and everyone has access to the opportunities they deserve. This role reports into the Chief Culture Officer with a matrix to the Culture CoE lead, the VP Culture & Talent.

　　Who You Are * You are an experienced administrator, who exemplifies high standards by demonstrating meticulous attention to detail, ensuring the quality of your work, and taking pride in achieving accuracy from the initial completion of tasks. * You can work under pressure to meet tight deadlines and respond quickly when faced with unforeseen challenges. * You can manage your time and prioritize a busy workload with multiple stakeholders. * You are a team player and take pride in providing an excellent service to the team members you support, program participants, and external partners. * You enjoy planning, are highly organized, and agile to respond to both short- and long-term deliverables. * You are technically proficient in standard office systems and able to identify and implement solutions and introduce new technologies and tools that drive efficiency within the team processes. * You are results-focused, passionate about people and culture, and curious about the ever-evolving Diversity, Equity, and Inclusion agenda.

　　What You Will DoTeam Coordination Activities (50% of time) * Provide coordination for global Culture team activity to include organizing team meetings and maintaining the team plan (Occasional travel may be required for certain activities) * Manage the Culture team mailboxes and physical mail. * Maintain and update dashboards and compile monthly and quarterly reports. * Financial coordination for all team activities to include processing invoices, intracompany transfers, tracking and reporting on budget status, and managing the year end budget accrual process. * Coordinate all administrative activities with external vendors and partners, to include contract processing, financial set up, and invoicing. * Organization and upkeep of shared digital team space and storage. * Order and maintain stock of relevant promotional merchandise. * Coordinate onboarding activities for new joiners in the Culture team. * Organize all printing collateral for team events. * Coordinate all team recognition activities.

　　Executive Assistant Activities (25% of time) * Provide EA support for the Chief Culture Officer to include calendar management, organizing travel, processing expenses, account management account management and organizing their speaking engagement preparation.

　　Program Coordination Activities (25% of time) * Coordination of global programs and events, to include scheduling, venue bookings, updating project plans, participant communications, learning management system administration, vendor/contract admin, evaluations, and reporting. * Administer virtual training sessions via Webex to include set up, Q&A, and managing breakout activities. * Provide administration support for all global inclusion campaigns, such as International Women's Day, Dive In Festival, etc.

　　What You BringFoundational Skills and Experiences: * Strong written and oral communication. * Experience in project coordination and administration. * Experience creating and updating tracking documents and PowerPoint presentations. * Strong relationship management and related soft skills; strong collaboration, teamwork, and interpersonal skills.  * Comfort with working in a fast-paced team in a flexible and dynamic environment; ability to approach challenges with a growth mindset. * Exposure to project management, ideally with some experience of this in a culture change environment. * A demonstrated commitment to high professional ethical standards and a diverse workplace. * Executive Assistant/Personal Assistant experience preferred. * Experience of administering Learning Management Systems preferred.

　　Education * Degree or relevant experience.

　　At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religious creed, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, medical condition, genetic information, military and veteran status, age, and pregnancy or any other characteristic protected by law. Performance and qualifications are the only basis upon which we hire, assign, promote, compensate, develop and retain employees. Chubb prohibits all unlawful discrimination, harassment and retaliation against any individual who reports discrimination or harassment.