CONTRACT MANAGER SPECIALIST OPS - 60932629

　　Date: Jan 23, 2024

　　Location:

　　TAMPA, FL, US, 33602 TAMPA, FL, US, 33604 TAMPA, FL, US, 33605 TAMPA, FL, US, 33606 TAMPA, FL, US, 33607 TAMPA, FL, US, 33609 TAMPA, FL, US, 33610 TAMPA, FL, US, 33611 TAMPA, FL, US, 33612 TAMPA, FL, US, 33613 TAMPA, FL, US, 33614 TAMPA, FL, US, 33615 TAMPA, FL, US, 33616 TAMPA, FL, US, 33617 TAMPA, FL, US, 33618 TAMPA, FL, US, 33619 TAMPA, FL, US, 33620 TAMPA, FL, US, 33625 TAMPA, FL, US, 33626 TAMPA, FL, US, 33634 TAMPA, FL, US, 33637 TAMPA, FL, US, 33672 TAMPA, FL, US, 33680 TAMPA, FL, US, 34748

　　The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .

　　Requisition No: 821237

　　Agency: Children and Families

　　Working Title: CONTRACT MANAGER SPECIALIST OPS - 60932629

　　Pay Plan: Temp

　　Position Number: 60932629

　　Salary: $24/Hour

　　Posting Closing Date: 02/02/2024

　　Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

　　Basic Requirements: An associate degree from an accredited college or university and 2 years of professional experience in systems analysis, management analysis, program planning, program research, program evaluation, engineering, or administrative work. Professional or nonprofessional experience as described above can substitute on a year for-year basis for the required college education.

　　This is a highly responsible position in the Office of Child and Family Well-Being, Business Operations, Contract Management Services Unit. This position will have a focus on fiscal and administrative functions, while learning additional duties required for Lead Agency Contract Management.

　　Skills and abilities needed: conducting budget reviews; and utilizing Microsoft Word, Microsoft Excel, Microsoft Office 365, Microsoft Outlook, Microsoft Teams, Florida Safe Families Network (FSFN), and other State, and Federal database application systems. This position may also conduct a variety of contracting activities including assessing need, procurement, negotiations, contract writing, contract management, evaluation, and closeout. The incumbent must perform these duties and responsibilities by adhering to the Department’s Core Values by operating with integrity, maintaining loyalty to a code of ethics, take responsibility for providing the highest quality of service to the vulnerable, being solution-focused, transparent, accountable, and achieving quality outcomes for those we serve.

　　Responsibilities include, but are not limited to:

　　• Monitors and tracks allocations, encumbrances, and expenditures, and reconciles with FLAIR/IDS, at least quarterly, to validate fiscal contract integrity;

　　• Responsible for special requests from the contract management unit supervisor; Contract Administration, provider agencies, state Auditor General’s office and other parties;

　　• Responsible for day-to-day monitoring, evaluation, and tracking of performance outcomes in coordination with program staff to ensure compliance with performance measures;

　　• Provides technical assistance and consultation to program staff and providers regarding budget, financial rule interpretation, and contract management.;

　　• Notifies providers of specific contract concerns or department requests, including corrective action plans and/or tiered interventions/financial penalties; evaluates provider budgets, financial audits, and capacity reports and contract required agency submissions;

　　Shall review all invoices for compliance with the criteria and payment schedule provided for in the contract and shall approve payment of all invoices before their transmission to the Department of Financial Services for payment.

　　Shall maintain a schedule of payments and total amounts disbursed and shall periodically reconcile the records with the state’s official accounting records, at least quarterly.

　　Shall document any contract modifications, which shall include recording any contract amendments

　　Performs other required duties, as assigned

　　Knowledge, Skills and Abilities:

　　Knowledge of the methods of data collection and analysis; Knowledge of basic management principles and practices; Excellent written and verbal communication skills ; Skilled in interpreting and applying statutes, rules, regulations, policies, and procedures; Intermediate computer skills in MS Excel and MS Word; Ability to collect, evaluate and analyze data to develop alternative recommendations; solve problems, document workflow and other activities relating to the improvement of operational and management practices; Ability to organize data into logical format for presentation in reports, documents and other written materials; Ability to conduct fact finding research; Ability to utilize problem-solving techniques; Ability to use logic and analysis to identify the strengths and weaknesses of different approaches; Ability to work independently; Ability to plan, organize and coordinate work assignments; Ability to communicate effectively; Ability to use independent judgment and creativity to resolve contract or programmatic issues; Ability to develop specifications and scopes of work for assigned contracts; and Ability to establish and maintain effective working relationships with others.

　　The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

　　Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

　　The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

　　Nearest Major Market:Tampa