CONTRACT ADMINISTRATOR III - Fiscal Services Unit - 424

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　　CONTRACT ADMINISTRATOR III - Fiscal Services Unit - 424

　　Salary

　　$56,028.00 - $89,652.00 Annually

　　Location

　　Denver, CO

　　Job Type

　　Full Time

　　Job Number

　　FAA0424-01/22/24

　　Department

　　Department of Public Health & Environment

　　Division

　　Water Quality Control Division

　　Opening Date

　　01/22/2024

　　Closing Date

　　2/5/2024 5:00 PM Mountain

　　FLSA

　　Determined by Position

　　Primary Physical Work Address

　　4300 Cherry Creek South Drive, Denver, CO

　　FLSA Status

　　Exempt; position is not eligible for overtime compensation.

　　Description

　　Benefits

　　Questions

　　Department Information

　　This job announcement is only open to current residents of the State of Colorado.

　　Be BOLD and make a real difference . . .

　　Do you desire a career that provides you with opportunities to improve the world around you? The Colorado Department of Public Health and Environment (CDPHE) is seeking diverse individuals from all backgrounds to apply for a career position that makes a direct impact on improving the lives of Colorado citizens. Our mission is to advance Colorado's health and protect the places we live, work, learn, and play. Our vision is to create a healthy and sustainable Colorado where current and future generations thrive.

　　If your goal is to build a career that makes a difference, consider joining the dedicated people of the Colorado Department of Public Health and Environment. Our tobacco-free campus offers free parking and is conveniently located near RTD bus lines, Glendale City Set, and the Cherry Creek bike path. In addition to a great location and rewarding, meaningful work, we offer:

　　Employee wellness programs and facilities

　　Extensive internal professional development opportunities on a wide variety of subjects

　　Bike to work programs, including access to storage lockers and bike racks

　　Distinctive career advancement opportunities throughout the State system

　　Strong, yet flexible retirement benefits (http://www.colorado.gov/cs/Satellite?c=Page&childpagename=DPA-DHR%2FDHRLayout&cid=1213025229644&pagename=DHRWrapper) including a choice of the PERA Defined Benefit Plan or the PERA Defined Contribution Plan, plus optional 401K and 457 plans

　　Medical and dental health plans (http://www.colorado.gov/cs/Satellite/DPA-DHR/DHR/1236690495481)

　　Paid life insurance

　　Short- and long-term disability coverage

　　11 paid holidays per year plus generous personal time off

　　Mentoring program with opportunities for mentors and mentees

　　Tuition assistance for college level courses including Masters degree programs

　　Excellent work-life programs, such as flexible schedules, and

　　A variety of employee resource groups

　　Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to: https://studentloans.gov/myDirectLoan/pslfFlow.action#!/pslf/launch

　　Description of Job

　　The Work Unit:

　　The Fiscal Services Unit (FSU) provides accounting, budgeting, and grant management services; contract writing and management; accounts receivable billing; supplies and equipment procurement; personnel administration; and professional, technical, and administrative support services to internal and external customers for the Water Quality Control Division (WQCD).

　　What You'll Be Doing:

　　This position exists to assist and support the Fiscal Services Manager (FSM), Contracts and Procurement [PA1] Unit Manger and the Contracts and Procurement Lead to provide the division’s program managers with budget, accounting, contracting, and other financial information, as needed. This position applies professional skills to provide complete and accurate contractual, grant, and financial information within the Department’s grant and contract management system. This position is the initial point of contact for contract monitoring on the drinking water side. This position assures that the contracts in the division are appropriately monitored and tracked to the deliverables, timeliness, quality, budget and business relations detailed in the agreement. The position adheres to the department Contract Monitoring Policy, Contract Monitor Program User’s Manual, and other applicable laws and regulations for all contracts.

　　Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

　　There are three ways you can qualify for this position:

　　Six (6) years of full time professional experience in contract administration, contract management, contract monitoring, accounts payable, grant management, fiscal management or procurement. (Substitution)

　　Bachelor's degree from an accredited institution in business administration, public administration, finance, accounting, or closely-related field AND Two years of full time professional experience in c ontract administration, contract management, contract monitoring, accounts payable, grant management, fiscal management or procurement . (Minimum qualifications)

　　A master's or doctoral degree from an accredited college or university in business administration, public administration, finance, accounting, or closely-related field may be substituted for the bachelor’s degree and the two years of required experience. (Substitution)

　　Conditions of Employment:

　　A pre-employment background check will be conducted as part of the selection process. Preferred Qualifications and Essential Competencies:

　　The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate:

　　Ability to understand the technicalities, including language, of contractual agreements

　　Ability to understand the needs of an organization as they relate to various contracts

　　Ability to detect inaccuracies, ambiguities or inconsistencies in the design of a contract

　　Ability to pay close attention to details when designing and reviewing contracts

　　Advanced skills with Microsoft Excel

　　Experience planning and developing a contract and all the major components of a contract

　　Experience with the procurement process

　　Knowledge of the components of a Scope of Work including project description, definitions, performance requirements/deliverables, personnel requirements, invoicing, monitoring, and resolution of non-compliance

　　Ability to prioritize work, including planning and organizing work assignments effectively

　　Excellent problem solving and organizational skills

　　Working knowledge of the State Fiscal and Procurement Rules

　　Prior experience related to the legal aspects of contracting or procurement

　　Experience with CORE (Colorado Operations and Resource Engine)

　　Supplemental Information

　　A complete application packet must include:

　　A completed State of Colorado application.

　　A copy of your transcripts (unofficial acceptable) if using education to qualify.

　　The Selection Process:

　　All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

　　Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

　　Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

　　A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

　　Appeal Rights: If you receive notice that you have been eliminated from consideration for the position or that as a result of no longer being considered, you were discriminated against, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. If an applicant seeks to have an allegation of discrimination reviewed by the Board, that person must file an appeal (petition for hearing) within 10 days of the action or receipt of any final written selection decision. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb. A standard appeal form is available at: www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

　　E-Verify: CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

　　You must be legally eligible to work in the United States to be appointed to this position. CDPHE does not sponsor non-residents of the United States.

　　ADAAA Accommodations:

　　The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at [email protected] or call 303-692-2060, option 5.