CDOC CONTRACT ADMINISTRATOR III

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　　CDOC CONTRACT ADMINISTRATOR III

　　Salary

　　$4,669.00 - $7,471.00 Monthly

　　Location

　　Canon City, CO

　　Job Type

　　Full Time

　　Job Number

　　CAA - Budget 3033 1.2024

　　Department

　　Department of Corrections

　　Opening Date

　　01/18/2024

　　Closing Date

　　1/31/2024 4:00 PM Mountain

　　FLSA

　　Determined by Position

　　Primary Physical Work Address

　　Canon City, Colorado

　　FLSA Status

　　Non-Exempt; position is eligible for overtime compensation.

　　Description

　　Benefits

　　Questions

　　Department Information

　　This position is only open to Colorado state residents.

　　Location: This position is attached to the Procurement Office, physically located within the Colorado Territorial Correctional Facility (CTCF), located in Canon City.

　　This posting may be used to fill future vacancies at this location

　　This position is only open to Colorado state residents.

　　Colorado Department of Corrections Mission: We are a team of dynamic and diverse professionals building a safer Colorado by cultivating transformative opportunities for those under our supervision.

　　Our Vision ..."Building a safer Colorado for today and tomorrow".

　　CORE Values

　　Community Safety

　　Dignity, Diversity and Respect

　　Opportunity

　　Collaborative partnerships

　　If your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

　　In addition to a great agency and rewarding, meaningful work, we offer:

　　Distinctive career advancement opportunities throughout the state system;

　　Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;

　　Medical and dental health plans;

　　Short and long term disability coverage;

　　Paid life insurance;

　　11 paid holidays per year plus vacation and sick leave;

　　Wellness program, tuition reimbursement, training opportunities and more.

　　Description of Job

　　The Contracts Unit is a division of the Colorado Department of Corrections (CDOC) Finance and Administration and provides guidance and assistance to personnel from all divisions with the procurement, drafting, processing, and management of vendor contracts, inter-agency and inter-governmental agreements, and contract issues pertaining to grants. The unit works with CDOC staff with contracting issues that may arise from the issuance of state contracts, determines implementation of policies and guidelines pertaining to CDOC and state contract policy updates and changes, develops strategies and policy for and is critical for the CDOC's commercial contracting and outsourcing, monitors departmental compliance and system design, and the processing of real estate leases.

　　This position develops, writes, and processes contracts and grants, as well as contract modification documents such as amendments, option letters, notations and change orders in accordance with state procurement guidelines. This position utilized the Colorado Operations Resource Engine (CORE) as required by state policy.

　　Primary job duties include but are not limited to:

　　Develop contracts with non-CDOC entities for the delivery of programs services for various CDOC clients and other service related programs for CDOC facilities;

　　Assist in preparing for and attending contract negotiation meetings between the CDOC and its vendors, and advise program administrators regarding contract options and tools available

　　Advise program and buisness managers as to contract options and tools avilable to them which address the expressed needs regarding contract amendaments and contract remedies;

　　Provide technical support to appropriate program staff, managers, and appointing authorities regarding personal services contracts and/or procurement;

　　Identify contract data elements that are used to determine contract vendor payments for services rendered;

　　Monitor and address non-programmatic contract issues for stakeholders, including expiration of current contracts, insurance certificate expiration dates, vendor employee right to work compliance, and personal service certification criteria;

　　Prepare and assist with contract modifications as necessary to reflect changes in services and/or changes in total contract dollar amounts;

　　Maintain records of all contracts that serves as a central reference point for all contract data within the CDOC;

　　Determines vendor compliance with the Secretary of State's requirements to support and obtain vendor's signatures on all contracts;

　　Works with the accounting department staff to adjust encumbrances as needed;

　　Make appropriate Colorado Operations Resource Engine (CORE) and Contract Monitoring System (CMS) entries;

　　Additional duties as assigned.

　　Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

　　Education:

　　Graduation from an accredited college or university with a bachelor's degree in Business, Business Management, Accounting, Public Administration, Finance, Criminal Justice or a closely related field of study. (You must submit a copy of your unofficial transcripts with your name, college name, degree and date conferred in order to receive credit.)

　　-- AND --

　　Experience:

　　Two (2) years of full-time *professional experience in purchasing and contract development. (This experience must be clearly described, in your own words, within the work experience section of your application to meet this requirement.)

　　*Professional work experience involves exercising discretion, analytical skill, judgment, and personal accountability and responsibility for creating, developing, integrating, applying, and sharing an organized body of knowledge that characteristically is uniquely acquired through an intense education or training regimen at a recognized college or university; equivalent to the curriculum requirements for a bachelor's or higher degree with major study in or pertinent to the specialized field and; continuously studied to explore, extend and use additional discoveries, interpretations, and application and to improve data, materials, equipment, applications, and methods.

　　Substitutions:

　　Additional appropriate experience which provided the same kind, amount, and level of knowledge acquired in the required education, will substitute on a year-for-year basis.

　　Additional education from an accredited college or university in a field of study described above will substitute for the required experience on a year-for-year basis. (You must submit a copy of your unofficial transcripts with your name, college/university name, degree and date conferred in order to receive credit.)

　　Required Competencies:

　　Exceptional interpersonal/customer service skills;

　　Ability to develop strong ongoing professional relationships and foster strategic partnerships;

　　Highly effective critical thinking, complex problem solving and decision making skills;

　　Self-directed and motivated work ethic;

　　Strong organizing, planning and prioritizing skills;

　　Detail oriented with exceptional attention to detail and accuracy;

　　Excellent verbal and written communication skills;

　　Ability to interpret complex rules, regulations, policies, procedures and guidelines;

　　Strong ability to multi-task and demonstrate flexibility;

　　Established proficiency in position-related office technologies which include Microsoft Office applications;

　　Ability to read and comprehend the English language;

　　Ability to effectively communicate fluently in English both verbally and in writing.

　　Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.

　　Preferred Qualifications: (Candidates may receive higher rating for possessing any preferred qualifications criteria.)

　　Experience with the State of Colorado's contract management system; (CMS), and Colorado Operations Resource Engine (CORE);

　　Knowledge of the Colorado State Procurement Code and State Fiscal Rules;

　　Experience developing contracts for the delivery of program services.

　　Relevant years of state service.

　　IMPORTANT INFORMATION

　　The Assessment Process : Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ’s will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.

　　Be sure the “Work Experience” section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job , Minimum Qualifications , Required Competencies and Preferred Qualifications as listed above. Resumes and “see resume” statements will not be accepted in lieu of the “Work Experience” section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.

　　If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application.

　　If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.

　　In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation process

　　Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-524-5627 Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.

　　You are encouraged to print a copy of this announcement for your records

　　Conditions of Employment: All job offers are contingent upon a successful medical screening by a healthcare professional, certifying the candidate's ability to perform the essential functions of the position. Applicant must consent to hold harmless CDOC and its agents and staff from any liability arising in whole or in part from the testing and the use of this information in connection with CDOC’s consideration of application for employment.

　　Must be 21 years of age;

　　Possess a valid driver’s license;

　　Possess a high school diploma or GED;

　　Have NO felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not hire nor promote anyone who may have contact with an offender who has engaged in sexual abuse which includes acts, activity, and sexual behavior, in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents.

　　Applicants must be legally eligible to work in the United States to be appointed to this position. CDOC uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. CDOC does not sponsor non-residents of the United States.

　　Successfully pass all modules of the Colorado Department of Corrections Basic Training, to include English reading comprehension , relevant competency assessments and written/practical exams in Defensive Tactics;

　　Possess the physical ability to successfully complete Defensive Tactics;

　　Lift arms above head and kick as high as own waist;

　　Stabilize another person to accomplish a controlled take down;

　　Use arms, palms of hands, shins, and feet to deliver blows;

　　Withstand impact (slow speed or with a safety bag) on own body from strikes/blows;

　　Swing a baton in a striking technique;

　　Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic;

　　Get down on one or both knees and up again with multiple repetitions;

　　Will be exposed to Oleoresin Capsicum during Basic Training and will be exposed while on assignment;

　　Must be able to see and hear in order to observe, address and respond to potential breaches in safety and security;

　　Seize, hold, control or subdue violent or assaultive persons and defend oneself or others to prevent injury;

　　Demonstrate body agility, strength of all four limbs and the ability to walk and climb stairs consistently;

　　Work in situations involving assaultive behavior, physical control of another person and/or restraint situations;

　　Deal with individuals with a range of moods and behaviors, utilizing tactfulness and a congenial, personable manner;

　　Work with people of the opposite sex, diverse racial ethnic groups, mentally ill and emotionally disturbed offenders;

　　Communicate by talking, listening and/or signaling people to convey or exchange information, assignments;

　　Work in an environment with fluctuating noise and temperature (hot and cold) which may include working outdoors in inclement weather and/or concrete floor/wall work settings;

　　Willing and able to travel;

　　Willing and able to work various shifts, days, afternoons, graveyards (nights) which includes a rotating shift schedule;

　　TB (tuberculosis) screening is required of all new employees upon hire;

　　Employees may be required to submit to regular serial testing and reporting for COVID-19.

　　Successful completion of a background investigation is required. Should applicant’s background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.

　　The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment.

　　Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.

　　Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.

　　An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( [email protected] ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action.

　　For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov ; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

　　Supplemental Information

　　After submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.

　　Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: [email protected]. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Molly Halbach at [email protected].

　　SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED.

　　The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

　　The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen , at [email protected] or call 719-226-4401 .

　　ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE.

　　WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY.