Overview

　　The Administrative Assistant/Receptionist has exceptional communication and critical thinking skills to oversee office/site operations. The Administrative Assistant/Receptionist will be responsible for some or all the following: payroll, administrative/clerical document control, new hire training, employee relations and other duties as assigned.

　　Monday - Friday 8am - 4:30pm

　　POSITION RESPONSIBILITIES

　　Payroll: Function as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force). Research: and if necessary, submit retroactive & adjustment payment requests and assist in resolving any payroll issues. Review and submit vacation and sick time pay requests in accordance with the CBA and/or CA or local ordinances. Distribute payroll checks to employees. Coordinate complex payroll situations with Corporate Payroll team.

　　Administrative/Clerical: Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management.

　　Document Control: Set up and maintain client and vendor files, such as invoices, payments, etc.

　　New Hire Training: Coordinate new hire orientation and training with Recruiter and Office Operations team.

　　Employee relations: Intake employee complaints and provide information to local HR and Operations team. Assist local HR in scheduling employee visits regarding complaints, coordinate with HR Manager on complex issues and complaints.

　　Travel: Will be required from work site location to main office in Austin for various reasons, checks, orientation, supply pick up etc

　　Performs other duties as assigned or requested.

　　Requirement:

　　A minimum of one year (1) of administrative experience is required.

　　Bilingual Spanish and English is required: writing, reading and verbal.

　　KNOWLEDGE, SKILLS & ABILITIES

　　Knowledge of MS Office including word, excel, outlook PowerPoint.

　　Effective communication skills both written and verbal.

　　Must be highly organized.

　　REQNUMBER: 75871

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.