Position Information

　　Classification TitleTemporary Hourly

　　Employment CategoryTemporary

　　Is this an Hourly position?Yes

　　Work Hours/Week20

　　Overtime Eligible?Yes

　　Position LocationFort Collins, CO 80523

　　Does this position qualify for hybrid or remote work?No

　　Description of Work Unit

　　The College of Natural Sciences ( CNS ) studies the foundational sciences – we ask fundamental questions and apply our knowledge to every field of study. Consisting of eight departments and 10 centers our college is a leader in research, teaching, and community engagement. We are guided by the principles of inclusiveness and integrity and believe we are most productive and impactful when we operate with recognition, appreciation, and respect for our differences. Over 4,800 undergraduate students and 700 Masters and Ph.D. candidates pursue degrees within our departments, and are taught by over 200 faculty.

　　Search Contact [email protected]

　　Position Summary

　　The Administrative Support Associate will perform a range of basic office support activities for the College of Natural Sciences Dean’s office such as greeting and directing visitors, answering questions, data entry, ordering, scheduling, and/or word processing work as assigned. They will also serve as back-up support for purchasing card processing and other financial processing duties.

　　The ideal candidate will be detail oriented, work well under pressure, and have excellent communication skills. This person will be comfortable with time management, prioritization, and organization.

　　The Administrative Support Associate reports directly to the Scholarship Manager and Executive Admin Support. This position is required to be in person.

　　Position Minimum Qualifications

　　High school diploma

　　At least 1 year of proven experience in an administrative role

　　Excellent organizational and time management skills

　　Thorough attention to detail skills

　　Strong written and verbal communication skills, including strong spelling, grammar, and punctuation

　　Proficiency in MS Office

　　Preferred Qualifications

　　Associates degree

　　General accounting experience including purchasing card allocations

　　2-3 years of experience in an administrative role

　　Thorough understanding of office management procedures

　　Flexibility and the capacity to prioritize new tasks

　　Exceptional interpersonal and customer service skills

　　Posting Details

　　Working TitleAdministrative Support Associate

　　Posting Number202400064T

　　DepartmentCollege of Natural Sciences (Dean's Office)

　　Salary Range$17-$21 per hour

　　Employee Benefits

　　Visit CSU’s Human Resources website for detailed benefit plan information for temporary employees in the following University benefit area:https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/

　　Close Date01/30/2024

　　Special Instructions to Applicants

　　Please submit a resume and cover letter highlighting the required and preferred qualifications. Additionally, please detail your weekly availability within your cover letter. References will not be contacted without prior notification to applicant.

　　Background Check Policy Statement

　　Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

　　EEO Statement

　　Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. TheOffice of Equal Opportunity (https://oeo.colostate.edu/) is located in 101 Student Services.

　　The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715,[email protected].

　　The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836,[email protected].

　　The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836,[email protected].

　　Any person may report sex discrimination under Title IX to theOffice of Civil Rights, Department of Education (https://www2.ed.gov/about/offices/list/ocr/docs/howto.html) .

　　Diversity Statement

　　Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.

　　Essential Job Duties

　　Job Duty CategoryOffice Support

　　Duty/Responsibility

　　Front desk support; greets guests in person, via phone, and email.

　　Receives and distributes communications; collects and mails correspondence.

　　Maintains and stores important documents and records.

　　Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to work stations as needed.

　　Provides office communications support by answering questions, forwarding messages, confirming customer orders/requests and keeping customers informed of order/request status.

　　Assists with ordering, scheduling, and item pick-up as assigned.

　　Drafts and proofreads correspondence, and conducts research.

　　Assists with other office support tasks as assigned.

　　Percentage Of Time100

　　References

　　Minimum References Required2

　　Maximum References Required2

　　Documents Needed To Apply

　　Required Documents

　　Resume

　　Cover Letter

　　Optional Documents