APPLICATION INSTRUCTIONS:

　　CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/EfiwgKReZ4VAjprFZPKWUm0Bq_sU3KzTmERfpryq0esPKQ) . Please do not apply here, apply internally through Workday.

　　CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSharing/Eeys15Xva4hFokHVtbP1eGIB5i1WFLc-J3k9KHgrFYZ7mg) Please do not apply here, apply internally through Workday.

　　If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf) .

　　JOB DESCRIPTION AND POSITION REQUIREMENTS:

　　The Office of Principal Gifts in the Division of Development and Alumni Relations at The Pennsylvania State University (http://psu.edu/) is seeking an experienced Administrative Support Assistant 3 to manage daily activities of the office and to provide direct administrative support for senior administrators. It requires a significant degree of independence and a willingness to seek out solutions to complex problems.

　　The Administrative Support Assistant serves as a key member of the team in the Office of Principal Gifts, performing critical functions that support the work of the office. This position provides direct support to the Senior Assistant Vice President for Principal Gifts and to the Director of Prospect Engagement and Operations, including all calendaring and extensive travel support and expense reconciliation. This position staffs the Office of the Senior Assistant Vice President for Principal Gifts, engaging directly with prospects and donors to schedule meetings and provide follow-up support.

　　The successful candidate will be responsible for the following:

　　Provide Direct Support to the Senior Assistant Vice President for Principal Gifts and to the Director of Prospect Engagement and Operations.

　　Schedule meetings and support all calendar functions for these positions, including Principal Gifts Strategy Meetings, which include parties from many different units.

　　Support the DDAR VP, as needed, around scheduling meetings. Provide extensive travel support, including reconciling all expenses.

　　Manage the budget for the Office of Principal Gifts, pulling the report monthly, sharing with the Sr. AVP, and reconciling anything against the budget.

　　Write simple correspondence in support of the work of the office, manage the mail, prepare meeting materials as requested. Attend meetings as requested within the office and in other offices, take notes for dissemination. Attend DDAR meetings.

　　Collaborate with colleagues in the Office of Principal Gifts, as necessary, to tackle large/special projects, and to assist when necessary. Fill in for other administrative staff when there are vacations/vacancies.

　　Manage the office, including OPP and supply requests.

　　Answer phones and greet visitors in the Office of the Senior Assistant Vice President for Principal Gifts.

　　Attend meetings weekly or as needed to review calendar and tasks.

　　Typically requires a High School diploma or higher plus 3 or more years of related experience or an equivalent combination of education and experience.

　　The Division of Development and Alumni Relations is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

　　This position will require successful completion of standard background checks. 

　　The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

　　CAMPUS SECURITY CRIME STATISTICS:

　　Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .

　　Employment with the University will require successful completion of background check(s) in accordance with University policies.

　　EEO IS THE LAW

　　Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

　　Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf)

　　PA State Labor Law Poster

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