This job was posted by https://illinoisjoblink.illinois.gov : For moreinformation, please see:https://illinoisjoblink.illinois.gov/jobs/11604180 Department

　　BSD PED - Infectious Diseases - Administration

　　About the Department

　　The Section of Infectious Diseases provides care to children withinfectious diseases and immunologic disorders. Our clinicians areleaders in the care of children with HIV, and treating children withother disorders where the immune system may be compromised, includingchildren with blood, respiratory, or skin and soft tissue infections,pneumonia, cancer, transplantation or heart disease complicated by acuteinfections.

　　Job Summary

　　The Administrative Specialist plays a crucial role in providingexceptional administrative support across multiple sections, activelyensuring seamless day-to-day operations and maintaining the utmostefficiency in office functions. The incumbent must possess exceptionaltime management, communication, and organizational skills, making thisrole ideal for a detail-oriented professional adept at optimizing officeoperations through their administrative expertise.

　　Responsibilities

　　Assist with the onboarding process for new faculty, staff, andtrainees in partnership with Business Administrator and/orAdministrative Assistant.Provide support for Medical Staff Office credentialing,re-credentialing, licensure, and certification processes forfaculty, other academic personnel, and Advanced Practice Providers.Oversee the fellowship program in partnership with the Department\'sGraduate Medical Education Office. Address and resolve officechallenges, facilitating solutions while collaborating withsupervisor for the most intricate issues.Manages accounts andreceives, processes, and tracks all bills and expense reimbursementson behalf of section personnel. Provides administrative support fora leader. Stays informed of activities relating to programs andinitiatives, apprising the leader of issues when deemed necessary.Coordinates information flow from leader\'s office.Prepare specialreports and summaries, assists in managing daily operation of theoffice, and may assist in developing administrative goals andpolicies.Triages emails and telephone calls for action. Resolves mostlyroutine and some complex inquiries.Coordinates special projects as directed by the leader. Prepareswrite ups for recommendations for operational and administrativeproblems. Prepares financial and/or administrative reports.Performs other related work as needed.Minimum Qualifications

　　Education:

　　Minimum requirements include vocational training, apprenticeships or theequivalent experience in related field (not typically required to have afour-year degree).

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　　Work Experience:

　　Minimum requirements include knowledge and skills developed through 2-5years of work experience in a related job discipline.

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　　Certifications:

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　　Preferred Qualifications

　　Education:

　　Associate\'s degree in Business Administration or related field.Experience:

　　Previous experience in an administrative support role.Experience with handling a large volume of work often restricted bydeadlines.Previous experience working within a university, clinical setting,or academic medical center environment.Preferred Competencies

　　Self-starter who can operate in a complex administrative environmentwith limited oversight.Ability to manage competing priorities, work simultaneously onmultiple initiatives, and meet deadlines.Ability to handle confidential and sensitive materials andsituations.Strong verbal and writing skills; ability to communicate clearly andeffectively.Proficiency in Microsoft Office Strong analytical and organizational skills.Proficiency in interacting comfortably with a wide range ofprofessionals, from physicians and nurses to senior executives,faculty, and staff, fostering familiarity and a sense of comfort ina diverse academic healthcare environment.Ability to develop collaborative relationships throughout theorganization.Working Conditions

　　Office Environment.Eligible for a hybrid work schedule based on business needs and thedemands of specific tasks. Working from the office is encouraged fortasks that require a high degree of collaboration.Application Documents

　　Resume (required)Cover letter (required)When applying, the document(s) MUSTbe uploaded via the MyExperience page, in the section titled Application Documents ofthe application.

　　Job Family

　　Administration & Management

　　Role Impact

　　Individual Contributor

　　FLSA Statusr