Administrative Services Coordinator

　　Job ID

　　147068

　　Posted

　　14-Dec-2023

　　Service line

　　GWS Segment

　　Role type

　　Full-time

　　Areas of Interest

　　Administrative

　　Location(s)

　　Winslow - Maine - United States of America

　　About the role

　　As a CBRE Administrative Services Coordinator, you will provide administrative support to a department or manager. You’ll answer, screen, and forward telephone calls, greet customers, and resolve customer complaints.

　　A candidate is responsible for providing administrative support to areas of the business including operations, teams, job functions, and senior management.

　　What you'll do

　　Perform administrative duties including conducting research, updating databases, and preparing collateral materials for mass mailings.

　　Answer and route calls to appropriate personnel or voicemail. Respond to routine inquiries and provide information about the organization. Maintain confidentiality of all calls and information.

　　Issue visitor's passes, validate parking, and maintain guest logs.

　　Assist with scheduling meetings and preparing conference rooms. Maintain reception area, conference rooms, and kitchen areas.

　　Interact with vendors for events and coordinate set up in conference rooms.

　　Write routine reports and correspondence and respond to common inquiries or complaints from clients, co-workers, and supervisors.

　　Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

　　Impact through clearly defined duties, methods, and tasks are described in detail.

　　Deliver own output by following defined procedures and processes under close supervision and guidance.

　　What you'll need

　　To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

　　Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

　　High School Diploma or GED with up to 2 years of job-related experience.

　　Ability to follow basic work routines and standards in the application of work.

　　Communication skills to exchange straightforward information.

　　Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

　　Strong organizational skills with an inquisitive mindset.

　　Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

　　Disclaimer

　　Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

　　CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

　　NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

　　CBRE GWS

　　CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

　　Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

　　CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)