About Us

　　Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

　　About the Role

　　The Position

　　The Administrative Management function is responsible for 150 support positions in the Americas and London, working cross-functionally in a global, matrixed environment and reporting to the supervising Administrative Manager. This role is the lead Administrative Manager for the London office of approximately 40 administrative professionals, and also supervises a local deputy Administrative Manager.

　　The position’s mandate includes effective resource management for the firm, leveraging the time of the firm’s client, investment and infrastructure professionals through the provisioning of administrative support, and providing authentic, development-focused management to direct reports. The ideal candidate is an experienced personnel manager interested in programmatic leadership in an evolving function.

　　Responsibilities

　　The role is responsible for the strategic and tactical management of administrative professionals as well as managing expectations across a broad stakeholder community.

　　Responsibilities will include:

　　Recruiting & Hiring

　　Partnering with internal Talent Acquisition team and external agencies

　　Onboarding new hires

　　Performance Management

　　Construct feedback vehicles & manage related processes

　　Track attendance; coordinate leaves & other work interruptions

　　Determine and deliver compensation decisions

　　Training & Coaching

　　Provide a training program & materials that enable rapid and ongoing assimilation of core competencies

　　Provide ongoing learning opportunities to promote employee engagement and potential career advancement

　　Coordinate with relevant departments to deliver training on new technologies and procedures

　　Morale & Team Building

　　Track and recognize various milestones & holiday

　　Implement team-building activities to foster a collaborative environment

　　Resource Management & Float Coordination

　　Evaluate staffing levels and identify potential efficiencies and creative solutions across businesses including the deployment of new processes and technologies

　　Ensure adequate back-up and cross-training

　　Coordinate float Assistant team

　　Business operations

　　Foster constructive relationships with a broad diversity of stakeholders and firm leadership

　　Coordination of general management processes across business units including financial budgets, business continuity planning, real estate and visitor management, etc.

　　Represent administrative management and participate in various initiatives and projects across the firm

　　Collaborate with peers across the firm who are in similar roles, as appropriate

　　Other duties as assigned

　　Qualifications

　　Recent experience with direct Administrative personnel management (or similar), preferably in a mid-to-large sized professional services environment; candidates with recent Human Resources experience may also be considered

　　Demonstrated competence in both process/program management (e.g., development and implementation of curriculam, best practices, control procedures, etc.) and data-driven project management

　　Excellent business judgment and decision-making within “people-centric”, collaborative environments

　　Ability to build credible relationships with stakeholders at all levels of the organization

　　Commitment to Diversity, Equity & Inclusion goals

　　Outstanding “soft skills”: demonstrated excellence in both oral and written communication, relationship management, emotional intelligence, diplomacy, conflict resolution

　　Prior exposure to global contexts, whether via professional or personal experience

　　Proactive & creative approach to change management; knowing when to act independently and when to seek a broader audience

　　Ability to work in a fast-paced environment, where multiple priorities change frequently, and deadlines are often under significant time pressure

　　Outstanding work quality, detail-orientation, and follow-through

　　Advanced proficiency in Microsoft Office suite and enthusiastic proponent of new technologies

　　Humility, can-do attitude, sense of humor, and team-focused work ethic

　　Undergraduate degree with strong academic credentials desirable

　　Not sure you meet 100% of our qualifications? That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

　　As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to r ace, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law . If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected] .

　　Tracing our history to 1928, Wellington Management is one of the world’s largest independent investment management firms. We serve as a trusted adviser to clients in over 60 countries, visit our website to see our assets under management. Our innovative investment solutions are built on the strength of proprietary, independent research and span nearly all segments of the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients. We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. As an Equal Opportunity Employer, we welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise.

　　For more information, please visit https://www.wellington.com/en/ (https://www.wellington.com/en/about-us)