This position will provide administrative and office management support to the Real Estate Team in the Johns Hopkins Office of Facilities and Real Estate (JHFRE). We are seeking a Administrative Coordinator ,Real Estate who will be responsible for supporting the Real Estate Team and providing backup assistance to the Executive Assistant to the Vice President and Chief Real Estate Officer, and to other JHFRE Administrative Coordinators as needed. This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as may be assigned.

　　Specific Duties & Responsibilities

　　Provide administrative support to the Real Estate Asset Management, Leasing, Development, and Finance team members. This includes managing calendars, document preparation, filing, and meeting support.

　　Coordinate logistics for meetings, including conference room setup, audiovisual/teleconferencing, refreshments, and travel arrangements.

　　Assist the Executive Assistant with preparation for staff meetings, organizing information supplied by the team members for the agenda, sending pertinent notifications, copying and distribution of materials, taking notes/minutes as needed, and following up on action items.

　　Prepare and submit associated travel expenses in SAP.

　　Provide telephone support and handle general inquiries.

　　Support special projects, data entry, and project documentation.

　　Maintain office files organization and document management System for Real Estate.

　　Collaborate with the Executive Assistant and Administrative Coordinators within JHFRE on planning, problem-solving, and other collaborative efforts.

　　Work Schedule

　　M-F 8:30-5, Hybrid Modality (in office 4 days per week)Special Knowledge, Skills, and Abilities:

　　Proficiency in Microsoft Office Suite including Word, Excel, Power Point and Outlook (knowledge of SAP, Adobe, OnBase and Bluebeam a plus).

　　Strong multitasking and prioritization skills.

　　Excellent oral and written communication skills.

　　Exceptional attention to detail.

　　Professional attitude, appearance, diplomacy, discretion, and courtesy.

　　Minimum Qualifications

　　Education: High School Diploma or graduation equivalent

　　Experience: Three years’ related work experience.

　　Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula

　　Supervisory responsibility

　　Does not direct the activities of staff.Scope of Responsibility

　　Understanding of policies, procedures, and practices necessary to conduct the normal function of the department. This is a cross-functional support role.Decision Making

　　Independent judgment, self-starter, requires minimum-to-moderate supervision.Physical Requirements

　　Must be able to remain in a stationary position for extended periods of time.

　　Ability to operate a computer and other equipment on a frequent basis.

　　Ability to frequently communicate with coworkers.

　　Ability to move about.

　　Preferred Qualifications

　　Prior work experience in the facilities and/or real estate fields.Classified Title: Administrative Coordinator

　　Job Posting Title (Working Title): Administrative Coordinator, Real Estate

　　Role/Level/Range: ATO 37.5/02/OE

　　Starting Salary Range: Min $18.00 - Max $33.50 (Commensurate with experience)

　　Employee group: Full Time

　　Schedule: M-F 8:30-5 (in office 4 days per week)

　　Exempt Status: Non-Exempt

　　Location: Hybrid/JH at Keswick

　　Department name: ​​​​​​​Real Estate

　　Personnel area: University Administration

　　Total Rewards

　　The referenced salary range is based on Johns Hopkins University’s good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/

　　Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:

　　JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

　　**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

　　The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

　　The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion (https://diversity.jhu.edu/roadmap-on-diversity-and-inclusion/) .

　　Accommodation Information

　　If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .

　　Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. The COVID-19 vaccine does not apply to positions located in the State of Florida. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .

　　The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

　　The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

　　Note: Job Postings are updated daily and remain online until filled.

　　Equal Opportunity Employer:

　　Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.