Job Title

　　Administrative Associate III

　　Agency

　　Texas A&M University

　　Department

　　Academic Success Center

　　Proposed Minimum Salary

　　Commensurate

　　Job Location

　　College Station, Texas

　　Job Type

　　Staff

　　Job Description

　　Our Commitment

　　Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

　　Who we are

　　The Academic Success Center provides comprehensive resources that help all Aggies achieve their academic goals and realize their academic potential. We provide workshops and classes on study skills, time management and related topics; tutoring; Supplemental Instruction; academic coaching; peer mentoring for transfer students, and support for students working on Texas State Initiative requirements. We affirm a commitment to creating a supportive environment that is safe and welcoming. We make ongoing efforts to foster this atmosphere by means of ongoing professional development, meeting regularly with stakeholders across campus via the Academic Success Center Advisory Board, cooperating with the Veterans' Resources Center to conduct academic coaching and orientation programs specific to veterans, and completing certifications such as Aggie Allies, Green Dot, and QPR gatekeeper. We cultivate skills and attitudes that enhance academic performance and prepare students for lifelong learning. Our programs encourage excellent academic performance, especially, but not exclusively, in courses and subjects with traditionally high rates of failure. We encourage students to engage in curricular and co-curricular experiences that further their academic goals. And we connect students to resources and support across campus.

　　What we want

　　The Academic Success Center is seeking an Administrative Associate III, to provide professional customer service and serve as the communication center for the office. We're seeking an individual who will be the first point of contact with a welcoming attitude for all who visit the office and to assist with student check-in; faculty, staff and other customers. We need a person who communicates effectively and with respect in a professional setting; demonstrates great listening skills in regards to helping students; and has the ability to interact with all staff in office setting as a team member. The successful candidate will be motivated with great organizational skills coupled with the ability to maintain confidentiality and assist in the daily workflow of all program areas. Proficient in Microsoft Suite Products. If this description sounds interesting to you, we invite you to apply to be considered for this opportunity.

　　What you need to know

　　Salary Range: $11.50/hour- $17.05/hour (Based on selected hire's qualifications)

　　Qualifications

　　Required Education and Experience:

　　High school graduation or any equivalent combination of education and experience.

　　Three years of experience in general office or clerical work.

　　Preferred Education and Experience:

　　Bachelor’s degree.

　　More than five years of experience in general office or clerical work

　　Some higher education experience.

　　Preferred Licenses and Certifications:

　　Certified Administrative Professional (CAP)Preferred Knowledge, Skills, and Abilities:

　　Excellent interpersonal and organizational skills and working knowledge of spreadsheet software programs.

　　Strong verbal and written communication skills with the ability to work with sensitive information and maintain confidentiality.

　　Responsibilities

　　Administrative Support:

　　Coordinates daily office support activities.

　　Answer office main phone line and provides general information to students/visitors

　　Coordinates the maintenance of files, records, office supplies and equipment

　　Assist with student check-in on daily basis for appointment

　　Review and distributes incoming mail and correspondence

　　Open and close office and keep appearance of lobby/kitchen neatly organized

　　Make departmental purchases and place orders via Aggie Buy

　　Office Support/Programs:

　　Coordinate with program directors to facilitate the correct information for students daily or when changes are made

　　Create and maintain a variety of fiscal administrative records

　　Prepare payment authorization forms and reconciles purchases ordered

　　Serve as a resource to interpret and communicate policies/procedures for answering questions regarding program policies

　　Information/Service:

　　Provide back up support as needed to the Administrative Coordinator II, to include hiring, scheduling of student workers, training and coaching to the students

　　Responsible for periodic monthly report for Front Desk

　　Why Texas A&M University?

　　Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

　　We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

　　Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums

　　12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

　　Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month

　　Automatically enrollment in the Teacher Retirement System of Texas

　　Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

　　Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

　　Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee

　　Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

　　All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

　　Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　Howdy and thank you for your interest in a career with Texas A&M University. As the flagship campus of The Texas A&M University System, we are located in College Station, Texas with a student population of more than 74,000 and nearly 14,000 faculty and staff.The Spirit of Aggieland is unmistakable. We are a unique American institution, fostering a culture of friendliness, compassion and respect for one another. Our unique history and rich traditions make Texas A&M special.From our benefits package and professional development opportunities to our retirement programs, Texas A&M is a great place to work. Your path to a great career starts here!Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

　　If you need assistance in applying for this job, please contact (979) 845-5154.

　　Useful Links:

　　Benefit Programs (https://www.tamus.edu/business/benefits-administration)

　　Retirement

　　Employee Discount Program (https://employees.tamu.edu/benefits/healthy-behaviors/perks.html)

　　Flexible Spending Accounts

　　University Holidays (http://www.tamus.edu/business/human-resources/am-system-holidays/)

　　Legal Statements

　　New Employee Orientation (https://employees.tamu.edu/orgdev/courses.html#EmployeeOrientations)

　　Prospective Employees

　　Safety and Security Notices (https://orec.tamu.edu/clery/annual-security-report/)

　　Training and Development

　　USERRA (https://www.dol.gov/agencies/vets/programs/userra)

　　Nondiscrimination Notice