Administrative Associate 2

　　School of Medicine, Stanford, California, United States

　　Administration

　　Post Date Jan 16, 2024

　　Requisition # 101948

　　Grade: E

　　FTE: 100%

　　Stanford University is seeking an Administrative Associate 2 to provide administrative and operational support working under general supervision. This AA2 opportunity offers an exciting position within the School of Medicine, Department of Pediatrics in the Division of Pediatric Cardiology.

　　This role will support Pediatric Cardiology faculty and participate in various day-to-day operational tasks. Responsibilities may encompass support for general projects and events, calendaring, scheduling meetings, and financial management.

　　The Division of Pediatric Cardiology specializes in diagnosing congenital heart defects, performing diagnostic procedures such as echocardiograms, cardiac catheterizations, and electrophysiology studies, and for the ongoing management of the sequelae of heart disease in infants, children and adolescents. The division is actively involved in research to prevent congenital and acquired heart disease in children.

　　The Department of Pediatrics offers a dynamic and stimulating work environment. Our commitment to growth and excellence ensures that our staff are presented with both challenging and rewarding opportunities.

　　Duties include:

　　· Respond to inquiries and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

　　· Perform duties related to planning and executing conferences, seminars, and events, including selecting service providers and vendors, managing the creation and distribution of materials, organizing logistics, and acting as the contact point for both internal and external service providers and vendors.

　　· Draft and/or produce routine communications; oversee the production (formatting, copying, etc.) and distribution of various documents, like presentations, course materials, grant applications, materials for conferences and seminars, detailed reports, brochures, and display items.

　　· Organize and manage calendar(s) after consultation, resolve scheduling conflicts, and arrange travel, ensuring adherence to departmental, university, and sponsor policies.

　　· Process and monitor routine financial transactions, which may involve researching and resolving discrepancies.

　　· Manage office supplies and equipment, obtain vendor quotes when necessary, and handle office relocations.

　　· May act as the primary contact for general maintenance, health and safety, and other facility-related issues in the unit(s); report any incidents or potential safety problems to appropriate representatives. Monitor the completion of mandatory training.

　　· Maintain approved content on websites as needed.

　　· May perform human resources transactional support, e.g. time cards, I9s, and/or faculty affairs support.

　　- Other duties may also be assignedAll members of the Department of Pediatrics are engaged in continuous learning and improvement to foster a culture where diversity, equity, inclusion, and justice are central to all aspects of our work. The Department collectively and publicly commits to continuously promoting anti-racism and equity through its policies, programs, and practices at all levels.

　　Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $26.92 to $37.02 hourly.

　　DESIRED QUALIFICATIONS:

　　Bachelor’s degree highly preferred

　　EDUCATION & EXPERIENCE (REQUIRED):

　　High school diploma and three years of administrative experience, or combination of education and relevant experience.

　　KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

　　· Proficient computer skills and demonstrated experience with office software and email applications.

　　· Demonstrated success in following through and completing routine tasks.

　　· Strong organizational skills and attention to detail.

　　· Strong verbal and written communication skills.

　　· Excellent customer service and interpersonal skills.

　　· Ability to prioritize and multi-task.

　　CERTIFICATIONS & LICENSES:

　　None

　　PHYSICAL REQUIREMENTS*:

　　· Constantly perform desk-based computer tasks.

　　· Frequently sitting.

　　· Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.

　　· Rarely twist/bend/stoop/squat, kneel/crawl.

　　*- Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

　　WORKING CONDITIONS:

　　This is a hybrid position, with a minimum of 2 days expected onsite.

　　Additional Information

　　Schedule: Full-time

　　Job Code: 4097

　　Employee Status: Regular

　　Grade: E

　　Department URL: http://pediatrics.stanford.edu/

　　Requisition ID: 101948

　　Work Arrangement : Hybrid Eligible