This job was posted by https://www.kansasworks.com : For moreinformation, please see: https://www.kansasworks.com/jobs/12815791

　　Position Title: Administrative Assistant

　　Department: Customer Service, Fire/EMS, Management Services, Police

　　Reports to: Assigned Supervisor

　　Created: November 22, 2017

　　Last Revised: February 3, 2021

　　Category: Non-Exempt

　　Pay Grade: 12

　　Position Summary:

　　Provide high-level administrative support by conducting research,preparing statistical reports, handling information

　　requests, and performing clerical functions such as preparingcorrespondence, receiving visitors, arranging

　　conference calls, and scheduling meetings. May also train and superviselower-level clerical staff.

　　Tasks:

　　Prepare invoices, reports, memos, letters, financial statements andother documents, using word processing,

　　spreadsheet, database, or presentation software.

　　Open, sort, and distribute incoming correspondence, including faxes andemail.

　　Perform general office duties such as ordering supplies, maintainingrecords management systems, and

　　performing basic bookkeeping work.

　　File and retrieve corporate documents, records, and reports.

　　Prepare responses to correspondence containing routine inquiries.

　　Prepare agendas and make arrangements for committee, board, and othermeetings.

　　Notarize documents for other employees as needed.

　　Fill in for other employees as needed.

　　Answer and direct phone calls.

　　Provide general support to visitors.

　　Establishes and maintains effective working relationships with otheremployees, superiors, other agencies, and

　　the public.

　　Deals with the public in a manner that positively promotes the image ofthe City and handles complaints tactfully.

　　All employees of the City of Winfield are subject to immediate calloutwhen an emergency, disaster or breach of

　　homeland security occurs. Such call to respond and assist may involvethose activities to his/her regular job

　　responsibilities and incorporate other non-job-related duties asnecessary and required of an employee. An

　　employees response to these matters may require the working of unusual,long hours over an extended period

　　of time with infrequent breaks or rest periods.

　　This job description in no way states or implies that these are the onlyduties to be performed by this employee.

　　He or she will be required to follow any other instructions and toperform any other duties requested by his or

　　her supervisor.

　　Skills:

　　Active Listening - Giving full attention to what other people aresaying, taking time to understand the points being

　　made, asking questions as appropriate, and not interrupting atinappropriate times.

　　Reading Comprehension - Understanding written sentences and paragraphsin work related documents.

　　Time Management - Managing one\'s own time and the time of others.

　　Speaking - Talking to others to convey information effectively.

　　Writing - Communicating effectively in writing as appropriate for theneeds of the audience.

　　Critical Thinking - Using logic and reasoning to identify the strengthsand weaknesses of alternative solutions,

　　conclusions or approaches to problems.

　　Computer - Microsoft Office or similar computer software.

　　Active Learning - Understanding the implications of new information forboth current and future problem-solving

　　and decision-making.

　　Attributes:

　　Oral Comprehension - The ability to listen to and understand informationand ideas presented through spoken

　　words and sentences.

　　Written Comprehension - The ability to read and understand informationand ideas presented in writing.

　　Written Expression - The ability to communicate information and ideas inwriting so others will understand.

　　Oral Expression - The ability to communicate information and ideas inspeaking so others will understand.

　　Speech Clarity - The ability to speak clearly so others can understandyou.

　　Near Vision - The ability to see details at close range (within a fewfeet of the observer).

　　Self-Motivation - Able to work independently with minimal supervision ordirection.

　　Selective Attention - The ability to concentrate on a task over a periodof time without being distracted.

　　Experience and Education:

　　High School Diploma (or GED or High School Equivalence Certificate)

　　Over 2 years, up to and including 4 years of college or 5 yearsexperience in administrative, clerical or secretarial

　　work.

　　Physical Requirements:

　　Ability to perform sedentary and light physical work and ability to liftand carry up to 30 pounds.

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