Administrative Assistant-Normal, IL Home Health

　　Department: Home Care

　　Entity: Bloomington-Normal Service Area

　　Job Category:

　　Employment Type: Full - Time

　　Job ID: 40061

　　Experience Required: 3 - 5 Years

　　Education Required: Associates Degree

　　Shift: Day

　　Location: Peoria, IL

　　Usual Schedule: Monday-Friday, 8:00am-4:30pm

　　On Call Requirements: None

　　Work Location: Carle on Fieldstone

　　Weekend Requirements: None

　　Holiday Requirements: None

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　　Position Summary:

　　The Administrative Assistant serves as the principle assistant assigned to two (2) to three (3) Directors and is part of the administrative support team. Reports to an Executive Director. The role is defined and impacted by the working relationship established with the assigned directors. The work ranges from standard office support assignments to performance of administrative duties involving decision-making and judgment. Public contact is a major component, requiring excellent customer service skills and involving both internal and external contacts. Confidentiality is required. *This position is located at the Home Health Landmark location in Normal, IL*

　　Qualifications:

　　EDUCATIONAL REQUIREMENTS Associate's Degree in Administrative Office Technology or related field EXPERIENCE REQUIREMENTS Two (2) years General - Office Experience. Must have supported a manager or above. SKILLS AND KNOWLEDGE Advanced knowledge of Microsoft Office Suite software spreadsheets and data management programs. Working knowledge of a variety of applications, both clinical and non-clinical, that require integration with other computerized applications. Knowledge of or willingness to learn Home Health/Hospice. Ability to clearly convey, persuade, and negotiate information and ideas to people and groups both in written and oral form to build cooperation and consensus. Exercises delegated authority to serve as a liaison on behalf of the director by relaying instructions and information and following commitments to completion. Ability to identify and understand issues, problems and opportunities; determines course of action and appropriate solutions. Ability to organize and prioritize tasks/projects quickly.

　　Essential Functions:

　　Manages access to the directors by coordinating their schedules. Uses judgement and independence to make changes to schedules and matters of the directors. Prevents scheduling conflicts or anticipates and resolves conflicts competing with the director's schedule and or priorities.

　　Maintains Kronos oversight and mileage reports for submission to Accounts Payable for all regions. Prepares productivity and payroll reports per directors' requests.

　　Maintains administrative work flow by studying methods; implementing cost reductions; developing reporting procedures.

　　Prepares licensure updates for submission to appropriate governing bodies with Executive Director approval.

　　Prepares documents and statistical reports for the directors.

　　Maintains continuity of administrative work operations by documenting and communicating needed actions to management; discovering irregularities; determining continuing needs.

　　Contributes to organization success by welcoming related, different, and new requests; helping others accomplish job results.

　　We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. Carle Health participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization. | For more information: [email protected].

　　Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.