From Client: You must carefully view and abide by your compensation schedule, or your submissions will not be considered. It creates an unfair advantage to your competitors. Dont share candidates above the mentioned Pay rate else wont be considered.

　　Position Title Administrative Assistant

　　NYPA Business Unit Utility Operations

　　Experience Level 1 (1-5 years)

　　Work Location Albany

　　Anticipated Start Date Immediate

　　Duration of Assignment 12 month(s)

　　Due Date 02/02/2024

　　Work Schedule Monday through Friday THIS POSITION IS IN ALBANY NEW YORK. 7.5 hour work day with .5 hour unpaid lunch Paid for time worked only; there are no paid holidays, vacation, or sick days Overtime is not permitted unless authorized in advanced. Contingent Worker is required to badge in and out of the turnstiles located in the lobby for all daily entrances and exits.

　　HR Engagement Requirements Candidate required to be local to Tri-State area and in W2 status as employee of Service Providers. THIS POSITION IS IN ALBANY! Candidate that are foreign nationals or hold visas must be disclosed at the time of submission. Be mindful that selected candidates must abide by NYPA’s Code of Conduct and identify possible potential conflict of interest in a required disclosure form upon onboarding.

　　Project Overview This role will support New York State Canal Corporation permits with the Corporation’s permit management system.

　　Job Functions & Responsibilities • Assist with digitizing and archiving physical copies of permit records with the goal of developing a single source of information for Canal permits with the Corporation’s permit management system. • Reconcile and update permittee record information using ERP software (i.e., Accela). • Assist with contacting and responding to Canal Occupancy Permittees for various concerns (e.g., insurance requirements, permit signatures and payments) via phone, email, or letter. • Track and reconcile accounts receivable of Canal real property permits. • Support new internal dunning notice process cycle using ERP software and Microsoft Office applications. This includes fielding and tracking responses from permittees that received dunning notices. (Canal Real Property Management is responsible for generating monthly dunning notices to send to permittees that are in arrears). • Provide suggestions on streamlining permit invoicing process. • Actively participate in project development and work session meetings.

　　Skills • Ability to collect and analyze database exports from various sources for reporting. • Excellent interpersonal communication skills • Proficient in Microsoft Excel and Adobe • Desired, but not necessary: o Experience with relational databases o Interest in developing and maintaining Microsoft SharePoint sites and document libraries.

　　Education & Certifications • A two-year or four-year degree in Business/Public Administration, Accounting, Finance, Information Technology, or other related fields.

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