Description

National Dentex is growing the largest network of dental laboratories in North America and is looking for passionate people who want to grow with us. Click here to learn more about our welcoming culture! Our focus is on a team-oriented atmosphere that fosters innovation, leading edge technologies, training and advancing the industry.

NDX Green Dental Lab, located in Heber Springs, AR, has an opening for a Administrative Assistant II. Previous office experience preferred.

The regular scheduled hours are from 8:00 a.m. to 5:00 p.m., Monday through Friday, and may change from time to time.

What’s in it for you? A great career and benefits as well: Flexible schedule; Paid time off and holidays; Health, Vision, and 401(k) savings plan; Career advancement; Continuing education. At NDX, we are dedicated to building a diverse, inclusive and authentic workplace, and if you are excited about this role, we encourage you to apply. You may be just who we are looking for!

Primary Responsibilities and Essential Functions of the Position:

Responsible for monthly collections calls and letters

Prepare month end account statements for all accounts

Prepare for month end close

Prepare supplier maintenance forms and acquire W-9 form for all new vendors; send to NDX

Code all accounts payable in OnBase

Review FedEx and UPS invoices for re-class

Accept and record accounts receivable payments

Deposit payments received daily

Call C.O.D. accounts with balances daily

Prepare monthly cash posting form

Send invoices and statements to doctors upon requests

Assist Administrator with financial reports as requested

Assist Administrator with coding credit card transactions

Works with new accounts to setup billing preferences

Works with corporate on collection and A/R issues and accounts payable issues

All other duties as assigned.

Skills and Abilities Required:

Must be able to read, write, speak and understand English

Personable individual with good oral communication skills

Data entry and computer skills

Excellent listening skills

Attention to detail and accuracy

Customer service focused

Minimum Education and Experience Required:

Required: High school diploma or GED equivalent

Preferred: Associate Degree and 3 years office experience or BA in Business

Qualifications

Behaviors

Required

Enthusiastic: Shows intense and eager enjoyment and interest

Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well

Dedicated: Devoted to a task or purpose with loyalty or integrity

Motivations

Preferred

Work-Life Balance: Inspired to perform well by having ample time to pursue work and interests outside of work

Job Security: Inspired to perform well by the knowledge that your job is safe

Self-Starter: Inspired to perform without outside help

Education

Required

High School or Equivalent or better