Job Summary:

　　The Center for Faculty Excellence, overseen by the Office of the Provost, is dedicated to providing robust faculty development, awards and grants, and opportunities for faculty enrichment across campus. This dynamic position ensures the efficient operation of the Center, contributing to the enhancement of faculty development and academic excellence at Ithaca College. Primary responsibilities encompass administrative support, financial management, daily operations coordination, communication and outreach, data management, event coordination, faculty support, and contribution to special projects.

　　Supervision:

　　The Administrative Assistant will receive support and daily guidance from the Director of Educational Development, the Director of Engaged Learning, and the Director of Equity-Focused Teaching and Learning, all serving as co-directors of the Center for Faculty Excellence.

　　Essential Duties:

　　Provide comprehensive administrative support to the Center for Faculty Excellence, including preparing correspondence, reports, and other documents, scheduling meetings and appointments, managing calendars, and making travel arrangements. Additionally, prepare and process travel authorizations and expense reports.

　　Coordinate meetings, workshops, and events, ensuring the smooth execution of logistics.

　　Assist in developing and disseminating communication materials related to faculty development programs and initiatives.

　　Serve as the primary point of contact for greeting, screening, and directing calls, emails, and visitors to the Center for Faculty Excellence, ensuring a welcoming environment and excellent customer service.

　　Coordinate and support events sponsored by the Center for Faculty Excellence, handling materials, arranging facilities, catering, meals, and/or refreshments, and managing all other logistics as needed.

　　Demonstrate awareness that contributes to an inclusive, diverse, and respectful College community, in line with the strategic plan for diversity, equity, and inclusion.

　　Provide administrative support for various committees, including scheduling meetings, preparing and distributing materials, and maintaining confidentiality of files.

　　Manage the Center for Faculty Excellence operational, capital, and project budgets, processing requests, invoices, bills, and monitoring expenses.

　　Maintain accurate lists of committee members and terms, collaborating with Schools within the College for faculty representation.

　　Update and maintain the Center for Faculty Excellence website and event calendar, developing informational and promotional materials.

　　Assist in generating reports and analyzing data to support program evaluation and improvement.

　　Set up and maintain a centralized system for record-keeping, sharing information with directors, Provost Office, and Deans.

　　Hire, train, and supervise student assistants for the Center for Faculty Excellence.

　　Attend meetings and workshops to stay informed about revised College policies, procedures, programs, and software.

　　Qualifications:

　　Associate degree and a minimum of two years' experience as an administrative assistant or the equivalent combination of education and experience in a similar support role within a dynamic organizational setting.

　　Excellent organizational, prioritizing, and multitasking abilities.

　　Strong written and verbal communication skills for effective interaction with various stakeholders.

　　Proficiency in Microsoft Office Suite and other relevant software for administrative tasks.

　　Ability to work independently and collaboratively within a team-oriented environment.

　　Familiarity with higher education settings and an understanding of faculty development concepts and practices is a plus.

　　High attention to detail in maintaining centralized, accurate, confidential records, databases, and files.

　　Experience in planning and coordinating events, workshops, or seminars.

　　Ability to manage budgets, including tracking expenses, processing reimbursements, and providing budget reports.

　　Ability to adapt to changing priorities and handle unexpected situations with composure.

　　Strong problem-solving skills to foresee and address challenges.

　　Work Environment:

　　The work environment for the Administrative Assistant position at the Center for Faculty Excellence at Ithaca College fosters collaboration, professional development, and a commitment to academic excellence. The role is based in the campus library building, promoting a central and accessible location for faculty and staff. This environment encourages collaboration and interaction with diverse members of the academic community, emphasizing continuous learning and professional development. The position is dynamic, involving various responsibilities such as administrative support, event coordination, data management, and special projects, ensuring each day brings new challenges and opportunities for professional growth. Collegial relationships within the team contribute to a positive and supportive atmosphere.

　　The Administrative Assistant will use a computer and other associated equipment for day-to-day operations at the Center. Most of the work is carried out in a generally accessible, safe, indoor environment, with occasional tasks requiring travel arrangements or delivery of materials on campus.

　　Application Instructions:

　　Interested applicants must apply online and attach a resume, cover letter, and list of three professional references. Questions about online applications should be directed to the Office of Human Resources at (607) 274-8000 or [email protected].

　　Ithaca College is committed to building a diverse academic community and encourages members of underrepresented groups to apply. Experience that contributes to the diversity of the college is appreciated.

　　Visa sponsorship is not provided for this position.

　　Hiring Range:

　　$17.02 to $18.45 per hour, commensurate with qualifications and experience. We pride ourselves on providing our benefit-eligible employees with comprehensive benefits, including work/life balance, generous paid time off policies, career-enhancing trainings, educational benefits, and opportunities to give back to the community. Beyond benefits, you’ll enjoy the kind of uniquely rewarding work environment that can only be found in a vibrant college community. For an overview of our benefit offerings, please visit https://www.ithaca.edu/human-resources/employee-benefits-wellness

　　At Ithaca College, a comprehensive residential campus community of approximately 5,000 students, we strive to be at the forefront of the higher education landscape. We offer a distinct integrative learning experience that makes students ready for the personal, professional, and global challenges of our age.

　　We seek candidates who embrace integrative learning and want to be a part of this exciting time in Ithaca College history. We encourage creative collaboration and innovation in our faculty and staff, providing support and resources for them to grow in their fields and lead students to their own innovative ideas and achievements.

　　We welcome different ways of thinking and look for candidates with unique points of view and life experiences. We are inclusive of individuals with a wide range of cultural, personal, and professional backgrounds, talents, and skills. Our campus is a vibrant and rewarding community where diverse minds can learn, succeed, and excel.

　　When reviewing candidates, we are looking for indicators of a number of core competencies. Prospective candidates must be adaptable, collaborative, inclusive, respectful, responsive, results driven, and sustainable. They must communicate effectively, demonstrate leadership, exhibit professional integrity and ethics, take initiative, value personal and professional development, and show that they will engage in the college.

　　Nestled in the heart of New York State’s scenic Finger Lakes region, Ithaca College sits atop South Hill overlooking picturesque Cayuga Lake and is just minutes away from the city center. Combining small town warmth and charm with the vibrancy of a college community, the thriving and culturally diverse city of Ithaca has been rated by Kiplinger’s as one of the top 10 places to live in the United States.

　　To learn more about Ithaca College, visit us at http://ithaca.edu