Description We are searching for a diligent Administrative Assistant to work on-site at our office location in Monterey, California. This role is primarily involved in handling front office duties, answering phones, and maintaining professional phone etiquette. The selected candidate will also have the opportunity to work within the mental health industry, screening clients who are seeking our services.

Responsibilities:

• Manage the front office, ensuring smooth daily operations and providing superior customer service to clients and colleagues alike

• Handle inbound and outbound calls, demonstrating professional phone etiquette at all times

• Use various software including G-Suite, Zoom, and InSync EHR software to perform administrative tasks

• Ensure all data entry tasks are performed accurately and promptly

• Respond to email correspondence in a timely and professional manner

• Schedule appointments, organizing the company calendar to ensure efficient use of time

• Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete administrative tasks

• Contribute to the team's understanding of mental health, offering assistance and support to clients seeking our services

• Ensure all customer service interactions are handled with sensitivity, respect, and professionalism

• Maintain a high level of confidentiality in line with HIPAA regulations. Requirements • Minimum of 2 years of experience in an Administrative Assistant role or similar

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

• Familiarity with Google Suite

• Experience in handling both inbound and outbound calls

• Excellent customer service skills

• Demonstrated ability in data entry tasks

• Ability to handle email correspondence effectively

• Proven experience in scheduling appointments

• High attention to detail and organizational skills

• Exceptional communication and interpersonal abilities

• Ability to multitask and prioritize tasks efficiently

• Willingness to learn and adapt in a fast-paced environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .