Administrative Assistant to Associate Superintendent for High Schools - Full Time 12 months Provide secretarial and administrative support to the Associate Superintendent of High Schools; provide comprehensive program, service and office support. Duties: Assume general office management responsibility for the Associate Superintendent. Screen supervisor's incoming calls and mail. Independently respond to inquiries, requests for information, complaints and concerns by gathering and providing technical and routine information on district programs and services. Handle confidential information with discretion and maintain compliance with the Minnesota Data Practices Act. Maintain calendar for Associate Superintendent and related departments so deadlines and time schedules are met. Schedule appointments and make arrangements for visits, meetings, and conferences for Associate Superintendent. Conduct research or otherwise compile data; compose and type correspondence; prepare technical or statistical reports and documents for principals, department directors, school board members, the public and others. Arrange meetings and conferences, schedule times, invite participants, prepare agendas and other materials, involve appropriate staff, and insure that all assigned follow up occurs, required actions are taken and deadlines are met. Respond to questions of policy and guidelines related to student transfers within and out of the District, and related secondary level issues. Record minutes for various meetings. Develop office procedures and obtain supplies and equipment to ensure ability to meet Associate Superintendent's goals. Process payroll, accounting, and other budget related paperwork. Develop and maintain filing and information retrieval systems that will ensure information is readily accessible. Use word processing and other computer applications with ease to complete assigned projects. Monitor district non-salary general fund expenditures related to assignment. Order publications, supplies, equipment, and materials; maintains appropriate budget records; coordinate maintenance and repairs of equipment. Perform such other tasks and assume such other responsibilities as the Associate Superintendent may assign. This position has no formal supervisory responsibilities, but may direct the work of other clerical staff, or temporary workers. Provide leadership and initiate teamwork among other secretary support staff. Minimum Qualifications: High school diploma or equivalent with three years clerical experience. Knowledge of office practices and procedures. Knowledge of the organizational structure, programs, operations, etc. of a school district. Knowledge of general budget and accounting practices and procedures. Skill in composing letters, memos, and other informational materials. Ability to handle confidential and sensitive information with discretion and in accordance with the MN Data Practices Act. Ability to interpret district policies and procedures to parents and staff. Ability to understand and carry out complex oral and written directions. Ability to establish and maintain effective working relationships with principals, department directors, administrators and staff. Ability to determine priorities, plan workload, and meet deadlines. Ability / desire to use computer for word processing, record keeping and information retrieval; good oral and written communication and organizational skills; accuracy and attention to detail; flexibility; ability / desire to work cooperatively with department, district staff and public. Ability to maintain regular attendance, which includes completing an assigned day. Ability to perform position responsibilities including physical factors, work devices and materials handling, data functions, and people functions. Preferred Qualifications: AA degree or equivalent from a college, or technical school certification preferred. K-12 school district experience preferred. Rate of Pay: $63,234 and up, DOQ, plus generous benefits package. Start Date: ASAP after closing. All Applicants must complete the Anoka-Hennepin Schools online application at Administrative Applicants must also attach a letter of application and a current resume describing qualifications for this position, along with a minimum of three letters of recommendation. EQUAL EMPLOYMENT OPPORTUNITY: It is the school district s policy to provide equal employment opportunity for all applicants and employees. The school district does not unlawfully discriminate on the basis of race, color, creed, religion, national origin, sex, marital status, disability, familial status, status with regard to public assistance, sexual orientation, gender, age, family care leave status or veteran status. The school district also makes reasonable accommodations for disabled employees. The school district prohibits the harassment of any individual for any of the categories listed above. For information about the types of conduct that constitute impermissible harassment and the school district s internal procedures for addressing complaints of harassment, please refer to the school district s Harassment, Violence, and Discrimination Policy. The District prohibits retaliation against anyone who brings a complaint or participates in an investigation. This policy applies to all areas of employment including hiring, discharge, promotion, compensation, facilities or privileges of employment.