ADMINISTRATIVE ASSISTANT 4

　　Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4360457)

　　Apply

　　

　　ADMINISTRATIVE ASSISTANT 4

　　Salary

　　$2,602.00 - $4,682.00 Monthly

　　Location

　　Baton Rouge, LA

　　Job Type

　　Classified

　　Job Number

　　LWC189391-1-24-24RC

　　Department

　　LWC-Office of Workforce Development

　　Opening Date

　　01/24/2024

　　Closing Date

　　1/29/2024 11:59 PM Central

　　Description

　　Benefits

　　Questions

　　Supplemental Information

　　Administrative Assistant 4

　　Office of Workforce Development

　　Division: Louisiana Rehabilitation Services

　　Location: East Baton Rouge

　　Position #: 153977

　　Announcement #: LWC189391-1-14-24RC

　　Position Information

　　This position may be filled as either a Probational or a Job Appointment (open to all qualified applicants); a Promotion (open to all statewide classified and Agency wide permanent status employees); or by Detail to Special Duty. Current permanent status, classified employees may be required to accept a Probational appointment if selected. If filled as a Job Appointment, there is a possibility that this position may be converted to a Probational Appointment should funding become available.

　　AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

　　Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.

　　Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.

　　Using Data:The ability to use relevant and valid data to inform a recommendation for action.

　　To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

　　Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

　　This agency participates in the E-Verify system for verification of citizenship and employment authorization.

　　All applicants selected for employment must submit to drug screening and background check.

　　If you are contacted for an interview, please let us know at that time if you need a special accommodation for a disability.

　　The Louisiana Workforce Commission is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. Auxiliary aids and services are available upon request to individuals with disabilities • TDD# 800-259-5154

　　LWC does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

　　For further information about this vacancy contact:

　　Rita Chambliss

　　[email protected]

　　Louisiana Workforce Commission

　　Qualifications

　　MINIMUM QUALIFICATIONS:

　　Three years of experience in which clerical work was a major duty.

　　SUBSTITUTIONS:

　　Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

　　Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

　　College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

　　NOTE:

　　Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

　　NOTE: Any college hours or degree must be from an accredited college or university.

　　Job Concepts

　　Function of Work:

　　To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

　　Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

　　Level of Work:

　　Advanced.

　　Supervision Received:

　　General from a high-level manager or low- to mid-level administrator.

　　Supervision Exercised:

　　May supervise 1-2 lower-level personnel.

　　Location of Work:

　　May be used by all state agencies.

　　Job Distinctions:

　　Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

　　Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

　　Examples of Work

　　Responds to requests for information; may require interpretation of department rules and regulations.

　　Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

　　Represent supervisor in various matters, providing input, and possibly exercising signature authority.

　　Serves as liaison between supervisor and staff members.

　　Assesses importance of issues or conflicts, and briefs supervisor.

　　Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

　　Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

　　May attend meetings and transcribe minutes.

　　May type contracts, secure appropriate signatures, and track contracts through the approval process.

　　Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

　　Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

　　As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

　　Insurance Coverage More information can be found at https://info.groupbenefits.org/

　　Holidays and Leave – State employees receive the following paid holidays each year:

　　New Year's Day

　　Martin Luther King, Jr. Day,

　　Mardi Gras,

　　Good Friday,

　　Memorial Day,

　　Independence Day,

　　Labor Day,

　　Veteran's Day,

　　Thanksgiving Day and Christmas Day.

　　* Additional holidays may be proclaimed by the Governor

　　State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

　　Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

　　Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

　　Teacher's Retirement System of Louisiana (www.trsl.org),

　　Louisiana School Employees Retirement System (www.lsers.net), among others

　　01

　　Do you have experience in the coordination of purchasing, inventory, or multiple calendars? If so, please explain.

　　02

　　Do you have experience with professional and confidential communication with executive-level staff?

　　Yes

　　No

　　03

　　Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. 1= I have no experience and/or am uncomfortable communicating effectively 2= I have limited experience or require assistance to communicate effectively 3= I can communicate effectively 4= I can communicate effectively and help others improve their communication

　　04

　　Explain your rating by providing specific and relevant examples in the box below

　　05

　　Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions. 1= I have no experience and/or am uncomfortable demonstrating accountability 2= I have limited experience or require assistance to demonstrate accountability 3= I can demonstrate accountability 4= I can demonstrate accountability and help others improve their ability to demonstrate accountability

　　06

　　Explain your rating by providing specific and relevant examples in the box below

　　07

　　Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action. 1= I have no experience and/or am uncomfortable using data 2= I have limited experience or require assistance to use data 3= I can use data 4= I can use data and help others improve their ability to use data

　　08

　　Explain your rating by providing specific and relevant examples in the box below

　　Required Question

　　Agency

　　State of Louisiana

　　Address

　　For agency contact information, please refer to

　　the supplemental information above.

　　Louisiana State Civil Service, Louisiana, 70802

　　Phone

　　(866) 783-5462

　　Website

　　http://agency.governmentjobs.com/louisiana/default.cfm

　　Apply

　　Please verify your email addressVerify Email