Description

　　Job Overview:

　　Robert Half has been engaged to conduct a search for a motivated and organized individual to join their client’s team as an Administrative Assistant. This position is ideal for someone who is detail-oriented, efficient, and eager to contribute to the smooth operation of our real estate client’s office!

　　Perks:

　　· Location: Onsite in San Mateo

　　·

　　Work

　　Hours: Monday through Friday, 8 am – 5 pm

　　·

　　Duration:

　　Contract to hire!

　　·

　　Pay

　　Rate: $21 - $29 hourly, depending on experience

　　What you will be doing:

　　Managing Mail and Packages:

　　Receiving, sorting, and distributing incoming mail and packages.

　　Preparing outgoing mail and packages for shipment.

　　Maintaining accurate records of incoming and outgoing items.

　　Providing Front Desk Support:

　　Greeting visitors, clients, and employees professionally and warmly.

　　Answering and directing phone calls to the appropriate personnel.

　　Managing inquiries and offering basic information about the company.

　　Overseeing General Office Management:

　　Maintaining kitchen cleanliness, including communal spaces.

　　Monitoring and replenishing kitchen inventory as needed.

　　Assisting with office updates notification to all staff.

　　Partnering with building maintenance to address service request concerns.

　　Managing Office Supplies:

　　Monitoring and replenishing office supplies as needed.

　　Coordinating with vendors for timely deliveries.

　　Keeping inventory of office supplies and submitting orders when necessary.

　　Coordinating Meeting Rooms:

　　Assisting in scheduling and coordinating meetings.

　　Setting up and cleaning meeting rooms before and after use.

　　Ensuring proper functioning of audio-visual equipment.

　　Offering General Administrative Support:

　　Assisting with data entry, filing, and other administrative tasks.

　　Collaborating with other departments to provide support as needed.

　　Handling basic office tasks to contribute to overall office efficiency.

　　Troubleshooting copier machine breakdowns and engaging vendors if needed.

　　Supporting Corporate Events:

　　Collaborating with the events team to plan and execute corporate events.

　　Assisting in setting up and dismantling event spaces, ensuring all materials are in place.

　　Providing on-site support during events, including attendee assistance and logistics coordination.

　　Requirements

　　What you will need:

　　· High school diploma or equivalent.

　　· Strong organizational and multitasking abilities.

　　· Excellent communication and interpersonal skills.

　　· Proficient in basic computer applications (Microsoft Office suite).

　　· Ability to work independently and collaboratively in a team environment.

　　· Detail-oriented with a focus on accuracy and efficiency.

　　· Previous office or administrative experience is a plus.

　　· Familiarity with office equipment such as printers, copiers, and fax machines.

　　· Customer service experience.

　　· High energy with ability to engage broad employee base

　　Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

　　Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

　　All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

　　© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .