Req #: 229925

　　Department: DEPARTMENT OF PEDIATRICS

　　Job Location Detail: Position is based in RR-Wing of Health Sciences Center and expected to be onsite 2 - 3 days a week.

　　Posting Date: 01/16/2024

　　Closing Info: Closes On 01/30/2024

　　Salary: $3,557 - $4,740 per month

　　Shift: First Shift

　　Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908_a11y.pdf)

　　As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.

　　UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

　　The UW Department of Pediatrics is dedicated to improving the health of all children and adolescents by educating physician leaders of the future, advancing research, advocating for children and providing the nation's best pediatric clinical care. We are committed to building a diverse and inclusive faculty and staff.

　　The Department of Pediatrics is the second largest Department in the UW School of Medicine and includes 20+ subspecialty divisions.

　　More about the Division of Genetic Medicine: Committed to providing an outstanding level of patient care, education, and research. The faculty have diverse interests and are drawn from several disciplines including clinical genetics, molecular genetics, biochemical genetics, human embryology/teratology, and neurology. The Division has a strong research focus with established research programs in medical genetics information systems, neurogenetic disorders, fetal alcohol syndrome, neuromuscular diseases, human teratology, population genetics/evolution and gene therapy.

　　The Division of Genetic Medicine has an outstanding opportunity for an Administrative Assistant 3 (NE S SEIU 925 Non Supv) who will engage in high-level administrative support for the Division Head, research labs and overall division functioning.

　　DUTIES AND RESPONSIBILITIES Division Head Administrative Support

　　Organizing and managing the Division Head's calendar (Outlook), appointments, and meetings.

　　Coordinating travel arrangements for the Division Head and others as necessary.

　　Drafting, proofreading, and editing correspondence, reports, and presentations.

　　Handling email correspondence and responding to inquiries on behalf of the Division Head.

　　Handling sensitive and confidential information with the utmost discretion and professionalism.Genetic Medicine Labs Administrative Support

　　Assist with planning and organizing special projects or events, ensuring smooth execution.

　　Make travel arrangements for lab members as directed.

　　Support meeting logistics for research teams.

　　Assist with tracking expenses and data entry.Division-wide Initiative Administrative Support

　　Assisting in the planning and execution of division events, conferences, seminars, and workshops.

　　Collaborating with other departments and divisions to facilitate communication and information sharing.

　　Maintaining records, databases, and documentation related to the division's activities and ensure recordkeeping retention is compliant.Staff and Faculty Recruitment Support

　　Facilitating communication with prospective faculty candidates expressing interest in our department.

　　Managing the candidate's experience, including being the point of contact on Interview Days, arranging travel and lodging, coordinating rental accommodations, scheduling SCH clinic tours (if required), and aiding with reimbursement processes.

　　Support the recruitment committee by managing interview logistics, including scheduling interviews for the interview panel.

　　Conducting candidate screening for research and administrative staff positions. MINIMUM REQUIREMENTS

　　High School/GED AND three years of office or administrative support experience OR equivalent education/experience. DESIRED QUALIFICATIONS

　　Previous administrative experience will be highly sought out.

　　Previous experience working in higher education and/or in a medical or research setting.

　　Must be proficient with Outlook, Microsoft Teams, PowerPoint, Zoom.

　　The Administrative Assistant 3 should be organized, an effective communicator, proactive and willing to take initiative, flexible and able to adapt quickly to change, customer service oriented and has strong attention to detail.

　　Working knowledge of University of Washington systems and procedures.

　　University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.