Administrative Assistant 2, Collections

　　Job Number: 23611

　　Functional Area: Libraries

　　Department: Libraries

　　School Area: Libraries, MIT Press, Tech Review

　　Employment Type: Full-time (Hybrid)

　　Employment Category: Non-Exempt

　　Visa Sponsorship Available: No

　　Schedule: 35 hrs/wk - schedule to be determined

　　Email a Friend Save Save Apply Now

　　Job Description

　　ADMINISTRATIVE ASSISTANT 2, COLLECTIONS, MIT Libraries, to provide administrative support for the Collections Directorate and play a crucial role in ensuring the its smooth day-to-day operations. Will maintain leadership calendars; coordinate facilities, equipment, and space needs; provide backup support for various department heads; manage documentation, wikis, and websites; participate in hiring and training processes; contribute to library-wide committees; handle reporting, procurement, and financial duties, including monitoring expenditures, generating reports, and supporting supply workflows; and assist with event planning, prepare materials for presentations, and troubleshoot basic technology for meetings. Will report to the associate director for collections. A full job description is available at https://libraries.mit.edu/about/organization/jobs/.

　　Job Requirements

　　REQUIRED: high school diploma or its equivalent; at least three years of relevant experience; advanced-level proficiency with Windows and software such as Google Docs, Word, Excel, PowerPoint, and Outlook and the ability to adapt to new programs/systems; strong organizational, communication, and problem-solving skills; ability to work independently and manage competing priorities in a dynamic environment; attention to detail; and discretion with sensitive/confidential information. The position will involve lifting weights of up to 25 pounds for occasional meeting or delivery support. PREFERRED: associate’s or bachelor's degree, customer service experience, familiarity with SAP/Concur/Coupa, general technical skill with AV equipment, and experience in an academic environment or research library. Job #23611-5This is a full-time (35 hours/week) position working Monday through Friday, but with a potential for a hybrid schedule.1/16/24