Administrative AssistantReq #:0000137312

　　Category:Clerical / Administrative Support

　　Status:Full-Time

　　Shift:Day

　　Facility:RWJ Rahway

　　Department:F&W SC Plains-Physical Therapy

　　Location:

　　RWJUH Rahway Hospital, 865 Stone Street, Rahway, NJ 07065

　　Job duties:

　　Coordinate clerical/front desk work flow.

　　Maintain responsibility for accuracy.

　　Assign tasks to secretaries and attendants.

　　Provide information to management regarding the performance of front desk staff and attendants.

　　Keep management informed of problems or issues.

　　Establish procedures for completion of clerical tasks, records, statistics and files.

　　Continually update staff on new policies and procedures.

　　Communicate in person or by telephone to schedule appointments, receive and direct referrals, clarify diagnoses and give or receive information pertinent to RWJ Physical Therapy.

　　Work with insurance companies to verify coverage.

　　Register and re-register outpatients.

　　Enter authorization and pre-certification information in the registration system.

　　Receive patients on each visit.

　　Coordinate appointment changes and cancellations.

　　Collect co-payments and document cash postings.

　　Complete or supervise completion of outpatient attendance records.

　　Complete daily statistical records.

　　Enter or oversee entry of billing and credit information on the computer system.

　　Coordinate the preparation of billing information for the billing office or payers.

　　Prepare daily statistics.

　　Perform computer functions.

　　Assist in the orientation of department personnel to clerical responsibilities and computer system.

　　Prepare and/or type other reports and correspondence.

　　Maintain files.

　　Handle, distribute and releases outpatient records.

　　Direct mail and handle correspondence.

　　Photocopy and fax forms, reports and documents.

　　Maintain an adequate inventory of clerical supplies and forms.

　　Requirements:

　　High school graduate with secretarial experience or high school plus clerical training.

　　Must demonstrate English fluency and strong oral and written communication skills.

　　Requires strong organizational, critical thinking and problem solving skills.

　　Must be able to negotiate and promote consensus.

　　Basic math and proficient computer skills required.

　　Microsoft Office experience preferred.

　　RWJBarnabas Health is an Equal Opportunity Employer