University of Pittsburgh Physicians are hiring a full-time Administrative Assistant, Intermediate to support their Internal Medicine Recovery Engagement Program (IM REP.) In this position, you will work Monday-Friday from 8:00am-4:30pm. You will assist with data entry and EPIC templates, provide support for the direct supervisor, and complete other duties as assigned. In you are interested in joining this multidisciplinary team, apply today!

　　Purpose:

　　Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

　　Responsibilities:

　　Under general direction, provides varied administrative support to a department or group of professionals.

　　May make travel arrangements.

　　Maintains various accounting and budgetary records (i.e., completes expense reports).

　　Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

　　May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions. Greets, screens, and directs visitors to appropriate staff member.

　　Reviews administrative procedures and interprets them for employees.

　　Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

　　Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

　　Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

　　High school diploma or equivalent

　　Three years experience in an administrative support role

　　Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

　　Ability to use applicable MS Suite products

　　Working knowledge of business processes and procedures

　　Knowledge of basic accounting and financial principles and functions

　　Ability to analyze data and use basic reasoning skills

　　Licensure, Certifications, and Clearances:

　　Act 34UPMC is an Equal Opportunity Employer/Disability/Veteran

　　UPMC has a Center for Engagement and Inclusions that is charged with executing leading-edge and next- generation diversity strategies to advance the organization’s diversity management capability and its national presence as a diversity leader. This includes having Employee Resources Groups, such as PRIDE Health or UPMC ENABLED (Empowering Abilities and Leveraging Difference) Network, that support the implementation of our diversity strategy.