About Sandia:

　　Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting-edge work in a broad array of areas. Some of the main reasons we love our jobs:

　　Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

　　Extraordinary co-workers

　　Some of the best tools, equipment, and research facilities in the world

　　Career advancement and enrichment opportunities

　　Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten-hour days each week) compressed workweeks, part-time work, and telecommuting (a mix of onsite work and working from home)

　　Generous vacations, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

　　World-changing technologies. Life-changing careers. Learn more about Sandia at: http://www.sandia.gov*These benefits vary by job classification.

　　What Your Job Will Be Like:

　　We are seeking a highly motivated and professional Senior Management Assistant (SMA) in the Climate Change Security Center, organization 8900, to provide support to the Director. The SMA reports to the Director, works closely with the 8900 Senior Managers, 8900 Technical and Operations Points of Contact, the Center Business Team, and the Center OAA team. This position offers networking opportunities with both internal and external organizations and colleagues. Under limited direction, the SMA will perform a diverse set of administrative duties directly related to the day-to-day operations critical to the success of the Center, with opportunities for special assignments/projects, as needed. Due to the nature of the work and the Center’s business model, the selected applicant must be able to work onsite full time.

　　On any given day, you may be called on to:

　　Maintain the director's calendar and arrange meetings

　　Provide professional administrative support to the director of the Center

　　Arrange travel, process expense reports, and reconcile corporate credit card statements

　　Set up and coordinate customer visit meetings

　　Assist with the management of office functions, including office moves

　　Coordinate signature items and maintain electronic signature database

　　Manage Center records, such as Non-Disclosure Agreements

　　Coordinate and execute all requirements for in person, virtual, and hybrid meetings

　　Process incoming and outgoing unclassified visits and coordinate related logistics

　　Lead initiatives or annual corporate processes such as property coordination, Ethics training, ECP, and ERA

　　Maintain and monitor the center's training records

　　Handle multiple tasks simultaneously, paying close attention to detail in a fast-paced environment

　　Lead and mentor the Center administrative team.

　　Arrange Center All-Hands Meetings, Manager Meetings, and special recognition ceremonies

　　Serve as an information source on organizational policies and procedures

　　Provide backup support, as requested, when the Division 8000 EA is absent

　　Capture and track action items to bring to the attention of the Business Administrative Team

　　Exercise appropriate discretion and judgment when handling high-level contacts and when exposed to sensitive information

　　Model personal excellence by maintaining a professional and helpful demeanor

　　Build relationships with Division 8000 EA, SMA, OMA, and administrative team, who are in CA

　　Use an anticipatory approach to address impending challenges and opportunities

　　Assist in preparing presentations and written communications at the Center level

　　Respond to and coordinate urgent customer requests and concerns, which can take place daily

　　Assist in managing the Director’s email queue

　　Lead coordination of community building events

　　Due to the nature of the work, the selected applicant must be able to work onsite fulltime

　　Job Details

　　of Mgrs.: 1 Directorof Staff: 0Org. #(s): 8900

　　Primary or Alternate CAS: NA

　　CWS Size: NA

　　Type of Media Handled: NA

　　Activity Level of CWS (Low/High): NA

　　Bldg. Location(s): 823

　　Qualifications We Require:

　　High school diploma plus five or more years of directly related experience supporting management from an administrative perspective

　　The applicant must have passed, based on Sandia specified grades, the Sandia Secretarial tests

　　Proficiency with Microsoft Office software for word processing, spreadsheets, presentations, and collaboration (Applicants must be proficient in Microsoft Word, Excel, PowerPoint, and Outlooky)

　　DOE L or Q level security clearance or equivalent active security clearance with another U.S. government agency (e.g., DOD)

　　Applicants must meet the minimum pre-requisites to be scheduled for testing. The applicant will be contacted and scheduled for the next available test date. All applicants must be prepared to test upon application submittal. Once successful testing has been completed, the hiring manager will be notified.

　　Full consideration will not be given to applicants that have not met all the pre-requisites including testing. Interviews will not be scheduled until the applicant has successfully test-qualified and has been selected by the manager as a top applicant. Passing the test does not guarantee an interview or a selection.

　　If the applicant is not able to schedule testing within the time constraints of the position posting, selection timelines, and the available test dates, they will not be considered for the position. It is imperative that applicants are immediately available for testing to provide the best opportunities.

　　Qualifications We Desire:

　　Proficiency with managing and prioritizing multiple tasks and working independently in response to high-level direction

　　Ability and inclination to team effectively with managers, staff, other senior management assistants, office management assistants, and executive assistants

　　Experience with related energy/climate organizations or programs

　　Administrative experience with a broad set of stakeholders both national and international to include DOE, NNSA, and other entities

　　Knowledge of security and access requirements for coordinating and hosting visitors from U.S. and Foreign stakeholders

　　Strong critical thinking skills and initiative to act in a problem-solving mode

　　About Our Team:

　　The Climate Change Security Center focuses Sandia’s expertise to mitigate and adapt to the effects of climate change. The Center consists of both the Earth Sciences and the Renewable Energy groups and has responsibility for leading climate strategy development for all of Sandia; overseeing the Earth Sciences Research Foundation; and managing laboratory and field work.

　　Posting Duration:

　　This posting will be open for application submissions for a minimum of seven (7) calendar days, including the ‘posting date’. Sandia reserves the right to extend the posting date at any time.

　　EEO:

　　All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

　　NNSA Requirements for MedPEDs:

　　If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug-releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

　　If you have a MedPED and you are selected for an on-site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

　　Security Clearance:

　　Position requires a Department of Energy (DOE) L or Q security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE directive to conduct a pre-employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to maintain a DOE Q-level security clearance, which requires U.S. citizenship. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain a security clearance may be impacted.

　　Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

　　Job ID: 692596