Fiscal/Administrative Officer

　　Recruitment # 240118-1308AR-001

　　Location Newington, CT

　　Date Opened 1/22/2024 12:00:00 AM

　　Salary $76,386 - $98,746/year

　　Job Type Open to Statewide Employees

　　Close Date 1/29/2024 11:59:00 PM

　　Go Back Apply View Benefits (http://portal.ct.gov/DAS/smART/General-Employee-Benefits)

　　Introduction

　　Are you a dedicated fiscal professional looking for a challenge?

　　We encourage you to apply today!

　　The State of Connecticut (https://www.ct.gov/) , Department of Transportation (DOT (https://portal.ct.gov/DOT) ) is now accepting applications for the position of Fiscal Administrative Officer (https://www.jobapscloud.com/CT/specs/classspecdisplay.asp?ClassNumber=1308AR&R1=undefined&R3=undefined) . This opportunity is available in the DOT Core-CT Support / Business Process Improvement Unit within the Department’s Bureau of Finance and Administration (https://portal.ct.gov/DOT/Department-Bureaus/Finance/Bureau-of-Finance-and-Admininstration) , located in Newington, CT.

　　What we can offer (https://www.jobapscloud.com/CT/SUP/2023DecEVPSlideDeckpdf.pdf) you:

　　The opportunity to work for a Forbes top company: 'Forbes' State of Connecticut Ranked One of the Best Employers of 2023 (https://portal.ct.gov/DAS/Press-Room/Press-Releases/2023/Forbes-State-of-CT-Ranked) - State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule.

　　NEW: A Platinum Healthcare Plan, the nation’s best for state employees and dependents, according to a report by Georgetown’s Center on Health Insurance Reform and article by Ellen Andrews, Ph.D. , along with comprehensive benefit offerings (https://portal.ct.gov/DAS/smART/General-Employee-Benefits)

　　The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service. Click here (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) for more information.

　　Extensive pension plan and supplemental retirement offerings.

　　Generous paid time off, including 13 paid holidays per calendar year.

　　Professional growth and development opportunities.

　　A healthy work/life balance to all employees.

　　Work for Connecticut Society of Civil Engineers (CSCE’s) Employer of the Year

　　About Us

　　The Core-CT Support / Business Process Improvement Unit is staffed with a blend of Financial and IT professionals that provide the Department with technical support services related to Core-CT, the State’s integrated Human Resources, Payroll and Financial system. Unit responsibilities include daily user support as well as assisting with the financial and human resources reporting needs of the Department’s Bureaus; acting as a liaison between the Department and the central Core-CT Team including coordination of user roles and system access; developing and conducting Core-CT user training for Department employees; ensuring that Core-CT policies and security procedures established by the Office of the State Comptroller are properly followed; and other duties related to analyzing, modifying, and providing other technical support related to DOT-specific Core-CT functions. In addition to agency support of the Core-CT system, the unit provides support in the analysis, development, and implementation of smaller scale technical applications (such as Microsoft Office tools) that help improve efficiency and streamline various Department business processes.

　　The Role

　　The Fiscal/Administrative Officer will assist in providing agency Core-CT system users with support and training, and to coordinate ongoing financial analysis and reconciliation of the agency’s Core-CT system data to ensure its accuracy.

　　Key responsibilities for this exciting opportunity may include, but are not limited to:

　　Provide customer support to agency users of the Core-CT system, through ticket system.

　　Coordinate analysis, evaluation, error detection, and resolution of issues, end-to-end, with agency Core-CT supply-chain data and transactions, including Purchase Orders, receivers, and vouchers.

　　Assist agency units with Financial, HR/Payroll and Project related data analysis.

　　Create customized data queries utilizing Core-CT EPM and STARS modules to facilitate development of extensive customized reporting to meet needs of agency users of the Core-CT financial, supply-chain, inventory, and project-related modules.

　　Design external spreadsheets to process and/or transform Core-CT data exports.

　　Collaborate with DOT Information Technology staff to troubleshoot user connectivity / pc issues.

　　Assist with and carry out Fiscal Year End tasks, including coordination of required action with agency end users.

　　Assist in developing business process improvement solutions tailored to specific requirements of agency units.

　　Evaluate, verify, and coordinate implementation of system configurations and chartfields relative to financial requirements of the agency.

　　Test and troubleshoot data from Core-CT to ensure integrity of data and results.

　　Assist in developing and conducting DOT-specific training for all Core-CT modules.

　　Perform related duties as required.

　　Position Details

　　Permanent full-time position working 40 hours per week.

　　Monday to Friday schedule.

　　First shift hours to be determined based on the operational needs of the unit.

　　This position is eligible to apply for telework after successful completion of the working test period, and thereafter in accordance with the Telework Policy (https://portal.ct.gov/-/media/OPM/OLR/Notices/2021-TW-final-agreement-with-arbitrated-issue-included.pdf) .

　　Office location is located in Newington, CT

　　Selection Plan

　　In order to be considered for this job opening, you must be a current State of CT employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening. You must specify your qualifications on your application.

　　Please visit our ' Applicant Tips on How to Apply (https://www.jobapscloud.com/ct/sup/applicanttips2023november.pdf) ' page or view our tutorial (https://youtu.be/Y8sOb10qYXQ?si=w4GRBV2u8wvhTKLL) .

　　The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.

　　Although applicants will receive correspondence via email, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.

　　In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.

　　This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.

　　Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency. Applicants must meet the minimum qualifications as indicated to apply for this position.

　　Should you have questions pertaining to this recruitment, please contact Liz Pinette at [email protected] .

　　This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.

　　The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

　　All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to [email protected] .

　　For current state employees, salary calculations are not necessarily comparable from branch to branch but it does not impact your state service credit.

　　PURPOSE OF JOB CLASS (NATURE OF WORK)

　　In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.

　　EXAMPLES OF DUTIES

　　Performs a variety of professional fiscal and administrative functions;

　　Assists head of fiscal/administrative operations, division head or agency head in budget preparation by compiling and consolidating data and projecting expenditures;

　　Maintains budget control by reviewing and authorizing expenditures and monitoring expenditures against appropriations and allotments;

　　Prepares budget reports;

　　Prepares various financial statements and statistical or narrative fiscal/administrative reports;

　　Assists in planning and implementation of financial aspects of EDP systems;

　　Utilizes EDP systems for financial records, reports and analyses;

　　Prepares or reviews grant budgets and other fiscal portions of grant applications;

　　Provides technical assistance to grantees regarding accounting procedures;

　　Reviews various contracts, financial documents and financial reports to ensure compliance with grant requirements;

　　Exercises functional supervision over a variety of clerical fiscal/administrative activities such as maintenance of accounting records, payroll preparation, preparation and processing of purchase requisitions, grant and contract record keeping;

　　Performs technical purchasing tasks such as soliciting bids and recommending contract awards;

　　Assists in formulation of policies and procedures relating to area(s) of responsibility and implementation of such policies and procedures;

　　Acts as liaison with agency central fiscal and administrative office(s) and/or central state agencies;

　　May supervise support services such as stores, inventory, mailroom, security or maintenance;

　　Performs related duties as required.

　　KNOWLEDGE, SKILL AND ABILITY

　　Knowledge of

　　principles and practices of public administration with special reference to governmental budget management and governmental accounting;

　　grants and contracts preparation and administration;

　　purchasing principles and procedures;

　　payroll practices and procedures;

　　Skills

　　interpersonal skills;

　　oral and written communication skills;

　　Ability to

　　prepare and analyze financial documents and reports;

　　interpret and apply statutes, regulations and administrative policies;

　　utilize EDP systems for financial management.

　　MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

　　Six (6) years of experience in a combination of fiscal/administrative functions (e.g., accounting, accounts examining, budget management, grant administration, payroll, purchasing) at least one of which must be an accounting or budgeting function.*

　　MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

　　Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.

　　NOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.

　　MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

　　College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (l/2) year of experience to a maximum of four (4) years for a Bachelor's degree.

　　A Master's degree in public administration, business administration or accounting may be substituted for one (1) year of the Special Experience.

　　For state employees two (2) years as a Fiscal/Administrative Assistant may be substituted for the General and Special Experience.

　　For state employees two (2) years as a Purchasing Assistant may be substituted for the General and Special Experience.

　　Successful completion of a Connecticut Careers Trainee program approved by the Department of Administrative Services may be substituted for the General Experience and Special Experience.

　　*Descriptions of these fiscal/administrative functions are attached

　　PREFERRED QUALIFICATIONS

　　Experience with Core-CT or other similar enterprise resource planning (ERP) systems.

　　Experience with Excel, specifically with spreadsheet development, data management, charts/graphs.

　　Experience with Microsoft Word, PowerPoint, Access, Outlook, and Teams.

　　Experience providing customer support.

　　Experience working collaboratively with a group.

　　Conclusion

　　AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

　　The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

　　ACKNOWLEDGEMENT

　　As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes. As such, a job class is not meant to be all-inclusive of every task and/or responsibility.

　　Click on a link below to apply for this position:

　　Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online