Position Overview

　　The Executive Assistant is responsible for providing administrative support to the CEO and other assigned

　　executive leaders. This role requires exceptional organizational skills, attention to detail, and the ability

　　to handle sensitive and confidential information with the utmost discretion. The successful candidate will

　　be a proactive self-starter, possess excellent communication skills, and be able to prioritize and manage

　　multiple tasks efficiently.

　　Essential Duties & Responsibilities

　　• Coordinate schedules and maintain calendars; keep abreast of organizational activities and

　　schedules of other senior leaders

　　• Manage calendars, schedule appointments, and coordinate meetings, both internal and

　　external, ensuring any relevant documentation and information are provided in advance

　　• Liaise with internal and external stakeholders to schedule meetings, resolve conflicts, and

　　ensure effective communication

　　• Prepare and edit correspondence, presentations, reports, and other documents as required,

　　maintaining accuracy and confidentiality

　　• Arrange travel itineraries, accommodation, and logistics for business trips, ensuring all

　　arrangements are seamless and efficient

　　• Coordinate logistics for meetings, including booking venues, arranging catering, and organizing

　　equipment as needed

　　• Maintain contacts, files, databases, and organizational information for executives

　　• Produce scheduled and ad hoc reports

　　• Process expense reports and invoices

　　• Build strong relationships with internal and external stakeholders

　　• Coordinate executives’ participation in industry events

　　• Provide office management support as needed

　　• Serve as liaison with key resources for decks, sales tools, presentations, and other

　　interdepartmental communications and objectives

　　• Participate in business initiatives as time permits

　　• Other duties as assigned

　　Qualifications

　　• Proven experience as an Executive Assistant or similar role, supporting C-level executives

　　• Ability to successfully support multiple executives and manage competing priorities seamlessly

　　• Exceptional organizational and time management skills with the ability to prioritize tasks and

　　meet deadlines

　　• Strong attention to detail and accuracy, ensuring high-quality deliverables

　　• Excellent written and verbal communication skills, with the ability to produce effective content

　　and interact with individuals at all levels

　　• Expert level skill in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive,

　　Drop Box) and other relevant software.

　　• Ability to handle confidential and sensitive information with discretion and maintain a high level

　　of professionalism

　　• Demonstrated problem-solving skills with a creative, flexible, and resourceful approach

　　• Outstanding decision-making skills and the ability to think critically in a fast-paced environment

　　• Flexibility and adaptability to changing priorities and responsibilities

　　• Exceptional interpersonal and collaboration skills; ability to charismatically manage cross-

　　functional relationships in and outside of the organization

　　Physical Requirements

　　• Prolonged periods sitting at a desk and working on a computer.

　　• Must be able to lift up to 15 pounds at times.

　　All candidates interested in employment with Atlantic Engineering Group, LLC must be legally authorized to work in the United States. Atlantic Engineering Group, LLC does not offer sponsorships for current or future employment visas (e.g., H-B1 employment visa).

　　Atlantic Engineering Group, LLC provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

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