TITLE

　　Part time Administrative AssistantOPEN DATE

　　1/11/2024

　　CLOSE DATE

　　Open until filled

　　FULL-TIME/PART-TIME

　　Full-Time

　　EXEMPT/NON-EXEMPT

　　Non-Exempt

　　BARGAINING / NON-BARGAINING

　　Non-barganing

　　DIVISION

　　Venues Parks and Arts

　　LOCATION

　　Venues

　　REPORTS TO

　　Venue Manager

　　SCHEDULE

　　Weekdays and events

　　PAY RATE

　　$20 per hour

　　DESCRIPTION

　　POSITION SUMMARY:Primary responsibilities of the Operations Support Admin include; providing support to the general operations of the Morris Center Complex, administrative duties, as well as assisting venue management. The Manager of Operations will serve as the Manager on duty for specified events. The Operations Support Admin will exercise discretion and independent judgement in the areas of assigned responsibility.

　　ESSENTIAL JOB FUNCTIONS:This list represents the types of duties required by the position. Other duties may be assigned as reasonably expected.

　　Provide administrative support, including a variety of routine and complex administrative duties supporting the day-to-day operations of the Morris staff.Serve as the Manger on duty for events as scheduled.Entering Purchase Requisitions into city finance DFO system for Venues Manager approval.Responsible for initiating, composing, reviewing, typing ,editing, tracking, updating, and proofing a variety of correspondence, reports, gift certificate giveaways, operating permits and licenses, memoranda, signs, newsletters, flyers, database lists, and facility/event lease agreements.Create and maintain administrative contract event files and administrative databases.Responsible for event lease tracking.Responsible for the response and handling of customer feedback; either verbally on the phone, by written correspondence, or by email.Assist with the preparations of Morris and Palais Royale budget forms and budget presentation as needed.Maintain office supply inventories including; ticket envelopes, ticket stock, flyers, and other inventory as deemed necessary.Scheduling and conducting tours of the Morris Performing Arts Center.Schedule and escort photo shoots by commercial and non-commercial photographers requesting to take photos as the Morris Center.Assume other related responsibilities as required.NON-ESSENTIAL / MARGINAL FUNCTIONS:Perform related duties such as answering telephone calls, and perform other responsibilities as required.

　　QUALIFICATIONS:To perform this position successfully, an individual must be able to perform each essential duty in a satisfactory manner. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

　　EDUCATION AND EXPERIENCE

　　College degree in Communications, Administration, or Business is preferred. Quality training, and a history of outstanding experience may substitute for a college degreeAdministrative experience is a plus.KNOWLEDGE, SKILLS, AND ABILITIES:

　　Ability to communicate with supervisors, peers, or subordinates, providing information by telephone, in written form, e-mail, or in person.Ability to organize, plan, and prioritize work, developing specific goals and plans to accomplish work.Ability to coordinate the work and activities of others Getting members of a group to work together to accomplish tasks.Knowledge of Microsoft Suites.Working knowledge of City or County government a plus.CERTIFICATES, LICENSES, REGISTRATIONS:Valid drivers license required.

　　EQUIPMENT:Desktop computer, telephone, Copier/facsimile machine, and a multi-line phone system.

　　PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. easonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and walk, and talk or hear.

　　The employee is frequently required to sit and walk, and talk and hear. The employee occasionally required to use hands to fingers, handle or feel objects, tools or controls; and reach with hands and arms. The employee is occasionally required to climb or balance; stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required in this job include visions and the ability to adjust focus.

　　WORK ENVIRONMENT:Work is performed in an office setting with moderate inside temperatures. The noise level in the work environment is usually quiet to moderate while in the office, and moderate to loud in the venue. Entire office and venue is smoke-free.

　　POSITION REQUIREMENTS

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